How to Check Storage Usage in a OneDrive for Business Account?
As a OneDrive for Business user, you may want to check the size of the files and documents stored in your account. Finding data usage metrics can be challenging, especially when you are new to OneDrive.
Here is how to check storage usage in a OneDrive for Business account. Sign in to OneDrive on the web. Now go to Settings –> OneDrive settings –> More settings. Now open the Storage metrics which show space consumed in OneDrive for Business.
Key Takeaways:
What are OneDrive for Business Storage Limits?
OneDrive for work and school accounts is an online storage space given to licensed users in an organization. The table below shows OneDrive for Business storage limits:
| Plan | Storage Limit |
|---|---|
| OneDrive Plan 1 | 1 TB per user |
| Microsoft 365 Business Basic | 1 TB per user |
| Microsoft 365 Business Standard | 1 TB per user |
| Microsoft 365 Business Premium | 1 TB per user |
| Microsoft 365 E3 | 1 TB per user (can be increased to 5 TB) |
| Microsoft 365 E5 | 1 TB per user (can be increased to 5 TB) |
| Microsoft 365 F3 | 2 GB per user |
Pooled storage limits apply at the tenant level. Eligible enterprise and government cloud customers can work with Microsoft representatives for additional storage requirements. For most subscription plans, the default storage for each user’s OneDrive is 1 TB. Depending on your plan and number of licensed users, you can increase storage to 5 TB.
Steps to Check Storage Usage in a OneDrive for Business Account
Below are steps to check storage usage in a OneDrive for Business account:
Step 1: Log into Your OneDrive Account
Log into your OneDrive account. Alternatively, you can sign into your account on office.com and find OneDrive from the list of apps.
Step 2: Click on OneDrive Settings
You should see the Settings icon on the top right corner of the page. Click on OneDrive settings from the dropdown menu.
Step 3: Click on More Settings
Click on More Settings, the second tab that’s right under the Notifications tab.
Step 4: Find Storage Metrics
On the More Settings page, locate the Storage Metrics link and click on it. You will find it grouped under Features and Storage.
Step 5: Check Your OneDrive for Business Storage Metrics
As seen in the picture, this page gives you a snapshot of your account’s data usage as well as individual files and folders.
How To Free Up OneDrive Storage Space
Sign in to OneDrive and see what’s taking up your storage space. Look for large files, ZIP, or other archives that consume more storage space. Your recycle bin also contributes to your storage space. You need to empty your OneDrive Recycle bin online. Go to your OneDrive Recycle bin and click on Delete Empty recycle bin.
Once you deleted unwanted files, it may take a day for quotas to be updated. If you’ve removed enough items and are still over the quota, proceed to buy more storage. Review your usage periodically.
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Frequently Asked Questions
1. How do I check my own OneDrive for Business storage usage?
Sign in to OneDrive on the web. Now go to Settings –> OneDrive settings –> More settings. Now open the Storage metrics which show space consumed in OneDrive for Business.
2. How to clean up large OneDrive files to free up space?
Clean up large files that are no longer essential for your references. Look for large files, ZIP or other archives that are no longer required. Your recycle bin also contributes to your OneDrive cloud storage usage.
3. How to request OneDrive Extra Storage?
OneDrive Extra Storage is sold as capacity packs in 100-GB, 500-GB, and 1-TB through 6-TB sizes. A capacity pack can’t be split across multiple users. A single user’s total storage can’t exceed 25-TB. If you configured a lower storage limit for the user, update that limit separately so the user can use the added capacity.
4. How to check OneDrive storage usage across the entire organization?
The OneDrive Usage report provides a high-level view of the value you get from OneDrive. The report includes details about the total number of accounts, files, and storage used across your organization.
About the Author: Bhavani Asok
