How to Decide What Content Should be Migrated or Archived?

When making important cloud migration decisions, one of the most important areas to focus on is to decide which content to migrate, archive, and delete. Many businesses that do not want to migrate the entire content from the source cloud platforms have to make this strategic decision.

In this brief guide, we have explained some of the strategic ways you can take these types of cloud migration decisions.

Which Content to Migrate?

The content that you need to migrate must be the ones that your team uses every day. For example, it is important to migrate all the files and folders that users work on daily as part of their regular tasks. It is very important that you migrate these types of files and folders properly by preserving their:

• Embedded links (hyperlinks)
• Sharing permissions
• Timestamps
• File versions
• External shares
• In-line comments

With our advanced cloud migration tool, CloudFuze Migrate, you can accurately preserve all the properties and context of each file and folder that you want to migrate. Our tool also ensures end-to-end security during content migration through RSA 2048 encryption.

Which Content to Archive?

The content types to archive are usually the ones that you do not want to migrate to the new cloud platform but keep it in the old source platform without using too much resources and storage space.

It is also important to note that this option is feasible only if your company decides to continue using the source cloud platform instead of completely revoking their licenses.

These content types can be less important data, such as:

• Data of old projects
• Data of past employees
• Data of outdated marketing campaigns
• Old meeting notes
• Old vendor quotations
• Redundant backup files
• Legacy system logs
• Expired contracts and agreements
• Obsolete product specifications

Which Content to Delete?

If your company decides to decommission the source cloud platforms after migrating to the new cloud platform, it is best to delete content types that are no longer required. With this approach, not only do you save costs from decommissioning the source clouds but also simplify backups in the destination cloud platform.

Some of the content types to delete include:

• Old system logs
• Cache data
• Test environment data
• Redundant database copies
• Data of past employees
• Data from decommissioned applications and integrations
• Expired contracts and agreements
• Unused datasets

Perform Strategic Cloud Migration with CloudFuze

Whether you want to migrate entire content to the destination cloud platform or make strategic decisions to archive or delete some, we at CloudFuze, can help you achieve your cloud migration goals.

Contact us today to learn how we can help you take strategic cloud migration decisions.

Learn more about our cloud migration solution in this video:

Frequently Asked Questions

1. How can organizations determine which content should be migrated during a digital transition?

The best way to determine which content should be migrated during a cloud transition is to assess usage patterns. Files and folders on which users regularly work on are absolutely important to migrate as they are critical to user collaboration and productivity.

2. What are the differences between content migration and content archiving strategies?

Content migration strategies focus on migrating files and folders with accurate replication through preservation of rich metadata and context. On the other hand, content archiving strategies focus on archiving less important data during cloud migration to keep the overall migration workload lightweight.

3. How to assess content value for archiving decisions?

Analyzing usage patterns is the best way to assess content value for archiving decisions. Content and data types that are no longer used and are less important can be archived. Read this guide to explore the types of content and data that companies can archive during cloud migration.