Box vs Office 365: Pick the Best Match For Your Company.

Box and Microsoft 365 are leading cloud platforms for document management and storage that have become essential for flexible work culture. If you are wondering which would fit your organization, you are at the right place.

This blog demonstrates a comparison of Box vs Microsoft 365 along with features, pricing, and more to help you adopt the best match for your business needs.

Overview

Microsoft 365

Microsoft 365 (formerly Office 365) is a collaboration cloud platform offering robust file storage, sharing, and organization tools – SharePoint Online and OneDrive, along with a suite of other business productivity applications.

It allows co-authoring documents in real-time, sharing of files externally to people outside your company, and provides offline sync. Microsoft 365 Copilot helps you enhance business productivity and empowers you to securely transform your business into an AI-powered enterprise.

Office 365’s Word helps you elevate your writing, and you can get insights out of them from Excel. You can create engaging slides and more with PowerPoint and make professional-looking videos in minutes with Microsoft Clipchamp. Editor helps you write clearer and concise while you can brainstorm ideas and perform secure AI chat with Copilot.

Box

Box is a leading file management cloud platform that excels in file storage and sharing and offers additional features.

Besides file storage and sharing, it allows you to create and track workflows and automates tasks like setting reminders to review documents and approve contracts within the app.

Box AI helps you find instant summaries, precise responses, and contextual insights from leases, SOWs, and financial reports. With AI-powered extract agents built into Box Preview and Box Apps, you can obtain key details from high-volume contracts, forms, and images. You can avoid the pain of going through every PDF or manual, copying and pasting.

Pricing

The table below shows Microsoft 365 and Office 365 pricing plans:

Note: Microsoft provides up to 5 TB of initial OneDrive storage per Microsoft 365 E3 or E5 user based on the default quota for the tenant. Additional storage can be requested by contacting Microsoft Support. Subscriptions for fewer than five Microsoft 365 E3 or E5 users receive 1 TB of OneDrive storage that cannot be expanded. Microsoft 365 F3 plans include 2 GB of OneDrive storage per user.

Note that all the pricing ranges given under Microsoft 365 and Office 365 are as per September 2025 data and are applicable only when you take an annual subscription. Prices vary for every plan if you aren’t taking an annual subscription. You can check the official pricing pages of Microsoft 365 and Office 365 for more details.

Here’s a glimpse of Microsoft 365’s plans and pricing:

Image source: Microsoft 365

Here’s a glimpse of Office 365’s plans and pricing:

Image source: Office 365

The table below compares Box’s pricing plans:

Here’s a glimpse of Box’s plans and pricing:

Image source: Box

Note that all the pricing ranges given under Box are as per September 2025 data and are applicable only when you take an annual subscription. Prices vary for every plan if you aren’t taking an annual subscription. You can check the official pricing pages of Box for more details.

Ease of Use

When using business collaboration tools, ease of use is a key feature that drives enterprises to adopt that tool. Let’s compare Microsoft 365 vs Box and determine which is easier to use.

Microsoft 365

The set-up and initial installation are simple and straight-forward in Microsoft 365. You can get a quick setup in Microsoft 365 and seamless support from Microsoft support teams.

Box

Box support empowers you with guidance from the moment your journey begins. From basic training to technical support and robust digital experience, you get the assurance you need to build your business on Box.

Integration With Other Apps and Tools

Microsoft 365

You can integrate with Microsoft 365 to enable view and edit Excel, PowerPoint, and Word files directly in the browser. With Microsoft 365 REST APIs, users can grant apps access to their Microsoft 365 data, such as mail, calendars, contacts, users, groups, files, and folders. You can integrate Microsoft 365 with your existing on-premises Active Directory Domain Services (AD DS) and with on-premises installations of Exchange Server, Skype for Business Server 2015, or SharePoint Server.

Box

Box allows you to integrate with Microsoft, Google, Salesforce and ServiceNow, Slack, and Oracle NetSuite etc. With them, you can also integrate with 1500+ apps. You can perform seamless integrations with security tools like Okta, Broadcom, Splunk, and Palo Alto Networks.

Desktop Sync

Syncing offline data to your cloud storage is important because it prevents any data loss and enables uninterrupted work.

Microsoft 365

If you lose your Internet connection, any pending changes will sync as soon as you’re back online. If you need to work in a location without an Internet connection, you can download and open the documents you want on your mobile device before you go offline. Files to be synced will appear in the “Shared” tab of the Word App.

Box

With Box Drive’s Mark for Offline feature, your Box cloud content is available regardless of internet connectivity. Select the Box folders you need access to, and Box Drive automatically downloads all of the folder contents to your computer.

User management

An admin must efficiently control different users and their access to maintain overall security. Grouping users into different categories and giving them granular access control helps govern user accounts. Let’s compare how each platform assigns these parameters to its users and admins.

Microsoft 365

Microsoft 365 offers different user access controls based on their role assignments. For example, Global admin, Billing admin, License admin, user admin, group admin, and apps admin.

Box

Box differentiates its users based on the role assigned.

Admin or Co-Admin user: Box Admin is the principal Box account administrator. They can make additional co-admins with similar or more restrictive administrative privileges.

Managed users: Any users that belong to one enterprise ID

External users: A managed user that belongs to a different enterprise ID

Service Account: Provides developers with a programmatic authentication mechanism for server-side integrations with Box

App User: App Users are only accessible via the API. They do not have login credentials.

So, based on your organizational needs to provide granular access control and administrator roles, you can choose from the two platforms accordingly.

User Sign-ins

User sign-ins must be secure and effectively controlled to prevent data loss and account hacking.

Microsoft 365

It provides strong multi-factor authentication, conditional access where you can set rules to be met for sign-ins, and automated detection and remediation of risky user sign-ins.

Box

It provides multi-factor authentication for user sign-in through additional steps like text messages, phone calls, or smartphone app verification for enhanced security. It also audits passwords and suggests resetting them regularly or in case of using weak combinations.

The Box vs Office 365 user sign-in comparison indicates that Microsoft has the upper hand with additional security features.

Intelligent Search, Tagging, and Scanning

Microsoft 365

Copilot offers smart AI-enabled search functionality. It helps search and access information across various Office 365 applications and provides instant results.

Box

Content Manager enables admins to search for files and folders in Box across their organization that are owned by the organization’s managed users. Admins can narrow search results by using filters and can also search by file ID and by shared link.

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Need Help Migrating from Box to Office 365?

Contact us today if you’re looking for a one-stop solution to perform Box to Office 365 migration. Book a free and no-obligation demo of our tool to learn more.

Frequently Asked Questions

1. Is Box part of Office 365?

Box is not a part of Office 365. Though, you can integrate Box with Office 365 seamlessly. With the Box for Office integration, users can open, edit and save Office files without leaving Box.

2. Is it easy to migrate from Box to Office 365?

Yes, migrating from Box to Office 365 is easy with a specialized tool. Our enterprise-grade cloud migration tool helps you transfer securely with complete replication through dedicated expert support.

3. How to migrate from Box to OneDrive?

You can migrate from Box to OneDrive using our advanced cloud migration tool. Our enterprise-grade migration tool helps you ensure complete transfer of Box data and necessary metadata.