Top SaaS Spend KPIs Every CIO & CFO Should Review

When it comes to tracking SaaS spend in your company, CIOs and CFOs must review a specific set of parameters to get a clear picture. What are those parameters and what KPIs (key performance indicators) are important to measure the effectiveness of a SaaS spend management tool? Learn from this guide.

Key Takeaways:

  • CIOs and CFPs must use specific KPIs to track SaaS spend and management.
  • Checking total SaaS spend, hidden shadow IT apps, unused licenses are some of the proven ways.
  • CloudFuze Manage helps remove gaps and significantly lower SaaS spend.

SaaS Spend and Management Tracking KPIs

CIOs and CFOs must use specific parameters and KPIs to be able to accurately track SaaS spend and management measures. Explore the KPIs below:

KPI 1: Overall SaaS Spend

The first KPI or parameter to check is the overall spend on SaaS and AI apps. By checking this, CIOs and CFOs can get an overview of the total monthly or yearly cost of using all the apps in the organization. This makes it easy to attribute overall SaaS spend to IT.

Our SaaS and AI app management tool, CloudFuze Manage, makes it simple and efficient for CIOs and CFOs to check the overall SaaS spend in the organization in a single dashboard. Here’s how it looks like:

CloudFuze Manage dashboard

You can click on the Total Spent panel to view the list of all SaaS and AI apps and their cost:

Spent Analytics on CloudFuze Manage

KPI 2: Top Apps by SaaS Spend

Similarly, CIOs and CFOs must check the top apps by spend, such as top ten apps with the highest licensing cost. It is important to understand if the spending on the top apps justify the benefits they offer and their importance in daily operations.

From the same dashboard of CloudFuze Manage, top apps by spend are shown. Here’s an example:

Top Apps by Spend on CloudFuze Manage

KPI 3: Unused Licenses

Unused licenses (licenses that are purchased but not used) are one of the biggest factors that cause wasteful SaaS spend. Every CIO and CFO must check unused licenses when doing quarterly SaaS spend reviews and either revoke them or put them to use.

With CloudFuze Manage, it is easy to track all the unused licenses. As shown in the screenshot below, the licensing analysis shows the number of unused licenses out of the overall licenses purchased.

Unused licenses on CloudFuze Manage

KPI 4: Shadow IT Apps and Spend

Shadow IT apps that are silently hiding and adding to the overall spend is another major factor for wasteful SaaS spend. It is important that CIOs and CFOs identify and eliminate shadow IT apps through a dedicated SaaS and AI app management platform like CloudFuze Manage.

CloudFuze Manage helps identify all the hidden shadow IT apps and the cost associated with them. CIOs and CFOs can then eliminate them strategically to reduce SaaS spend and cut overall IT costs.

Shadow IT apps on CloudFuze Manage

Streamline SaaS Spend Tracking and Management with CloudFuze Manage

Leverage CloudFuze Manage to efficiently and regularly track SaaS and AI app spend and cut unnecessary costs. Our tool makes it all possible within a single dashboard.

Contact us for a free and no-obligation demo of CloudFuze Manage!

Learn more about CloudFuze Manage in this video:

Frequently Asked Questions

1. What are the best tools to manage SaaS spend in a business?

CloudFuze Manage is one of the best tools to manage SaaS and AI spend in your business as it provides complete visibility into costs and provides detailed analytics through which you can take informed cost-cutting decisions.

2. How to reduce our company’s SaaS expenses effectively?

There are several ways to reduce your company’s SaaS expenses effectively. Some of the ways include, checking unused licenses and removing them, identifying duplicate apps and removing them, identifying shadow IT apps and eliminating them, and more.

3. How can I reduce my company’s SaaS spend without losing functionality?

To reduce your company’s SsaS spend without losing functionality, you must take strategic cost cutting measures, such as identifying and removing similar or duplicate apps that lead to unnecessary expenses.

4. Common causes of SaaS overspending?

Lack of proper visibility into the overall SaaS and AI app stack is one of the biggest causes of overspending. Lack of visibility leads to shadow IT sprawl, duplicate apps, unused licenses, and more, which add to overspending.

5. Best SaaS spend management tools in 2026

CloudFuze Manage is one of the best SaaS spend management tools in 2026. It provides several advanced SaaS spend management features, such as license tracking, app usage tracking, shadow IT management, and more.

Take Control of Your SaaS Stack Today

Use CloudFuze Manage to securely manage all your SaaS apps. Manage users and licenses, optimize spending, cut unnecessary costs, identify and eliminate shadow IT, ensure compliance, and do a whole lot more!