1. Introduction
Having a proper strategy and using the right tool are the two core factors for any business to successfully migrate SharePoint to Google Drive. The plan of action for the migration project must include approaches to overcome challenges and accurately replicate SharePoint data in Google Drive.
This guide specifically covers SharePoint to Google Drive migration steps. You can check out our OneDrive to Google Drive guide if your company is also planning to migrate individual user data to OneDrive for Business.
4. CloudFuze vs. Competitor Tools
Only a few migration tools support SharePoint to Google Drive migration, and we, at CloudFuze, lead in the space by offering a wide range of functionalities. Businesses planning to move files from SharePoint to Google Drive can migrate a lot of features with our CloudFuze X-Change data migration tool.
Here is a brief comparison between CloudFuze and other solutions:
| Features | CloudFuze | Competitors |
|---|---|---|
| One Time | Yes | Yes |
| Auto Delta | Yes | No |
| Folder Display | Yes | Yes |
| Versions | Yes | No |
| Root folder permissions | Yes | Yes |
| Sub-folder Permissions | Yes | No |
| Root File permissions | Yes | Yes |
| Inner file permissions | Yes | No |
| External Shares | Yes | No |
| Shared Links | Yes | No |
| Preserve Timestamp | Yes | No |
| Long folder path | Yes | No |
| Special character replacement | Yes | No |
| Suppressing Email Notification | Yes | No |
6. Steps to Migrate Sharepoint to Google Drive
Migration Prerequisites:
- A CloudFuze account (Enterprise trial available on request)
- SharePoint Online (Microsoft 365/Office 365) admin login credentials.
- Google Workspace admin login credentials
Step 1: Create a CloudFuze Account
Go to webapp.cloudfuze.com and create an account. Alternatively, you can contact our migration team for a demo or a customized trial.
Step 2: Add SharePoint Online Account to CloudFuze
Once logged in, locate the SharePoint Online logo in the list of business clouds. Click on it and enter your company’s Microsoft 365 (Office 365) admin login credentials and click on the Next button. This will authorize your ownership and add your Microsoft 365 account to CloudFuze.
Step 3: Add and Authorize Google Drive Account
Click on the Google Drive cloud in the business clouds list. A popup then opens up where you need to enter the Google Workspace admin login details.
Step 4: Authorize the Google Workspace Account
Once entered, click on the Next button and complete the cloud-adding process.
Step 5: Confirm Clouds Addition
Head to the Clouds management section by clicking on the Clouds icon in the left-side navigation menu. Then, go to the Manage Clouds tab. Both SharePoint Online and Google Drive should be displayed there.
Step 6: Click on Team Migration
Find the Team Migration icon in the menu and click on it. This will initiate the data migration process. Keep in mind that you still need to complete a few more steps before the actual file transfer begins.
Step 7: Select the Source and Destination Cloud
Choose SharePoint Online as the source cloud and Google Drive as the destination cloud.
Step 8: Map the Users
Our tool has a built-in Auto-Map feature that maps users in the SharePoint Online and Google Drive accounts by matching the email aliases. You can select a few or all the users for migration in this step.
Step 9: Search or Delete Mapped Users
Additionally, you can search for specific users in the search box. You can also remove any mapped pair.
Step 10: CSV/Manual User Mapping
Besides Auto-Map, our tool also supports CSV or manual migration where users can be mapped and paired using a CSV file. The CSV file needs to be uploaded and validated through our migration tool before the migration begins.
Step 11: Select the Users to be Migrated
As mentioned above, choose one, a few, or all the users in SharePoint Online that you want to migrate to Google Drive
Step 12: Map Permissions
CloudFuze, by default, migrates permissions in SharePoint Online to Google Drive. Alternatively, you can select custom permissions by clicking on the Edit button next to each other. This will override the default permissions.
Step 13: Choose Migration Options
In this step, you can select a few final options such as migration project/job name, additional emails for notifications, migration type, etc. In most cases, these fields can be left to default.
Step 14: Preview the Migration
Check all your migration settings one final time and click on the Start Migration button. This will start the file migration process.
Step 15: Migration In Progress
Our migration tool displays the status as In-Progress during the file migration. At this moment, you can pause or cancel the migration. Keep in mind that pausing or canceling migration will not affect data in the SharePoint Online Account.
Step 16: Migration Has Been Completed
When all the data is migrated over, the status will be shown as ‘Processed’. You can then download the migration report to validate the file transfer by logging into the G Suite account.
Contact our migration team today for a demo, quote, or an enterprise trial.
