1. Introduction

Having a proper strategy and using the right tool are the two core factors for any business to successfully migrate SharePoint to Google Drive. The plan of action for the migration project must include approaches to overcome challenges and accurately replicate SharePoint data in Google Drive.

This guide specifically covers SharePoint to Google Drive migration steps. You can check out our OneDrive to Google Drive guide if your company is also planning to migrate individual user data to OneDrive for Business.

2. Challenges for Businesses To Migrate From SharePoint to Google Drive

Businesses face several challenges to transfer files from SharePoint to Google Drive in a comprehensive way. The primary challenge is migrating user accounts and data in a high volume while transferring the features linked to them, such as sharing permissions, timestamps, external shares, and shared links.

The secondary challenge is to overcome several Google Drive limitations, such as support for only 20 nested folders, the limitation of storing 500,000 items in a single folder that is not linked to a Shared Drive, and the daily data transfer limit of Google Drive API.

Other factors, such as security risks, also make it challenging for businesses to ensure complete SharePoint to Google Drive migration success.

With a migration partner like CloudFuze, businesses of all sizes and industries can overcome these challenges to ensure the smooth-sailing progress of their migration project and no disruption to the end users.

3. CloudFuze’s SharePoint Online to Google Drive Migration Tool

As a Google Cloud Partner, we at CloudFuze, offer some of the most advanced migration functionalities in the industry. From migrating a high volume of users and large data sizes to accurately preserving permissions and other metadata, we enable businesses of all sizes to replicate their SharePoint Online environment in Google Workspace’s ecosystem.

Leverage our Google-Trusted Migration Tool

Make the most out of your company’s plan to switch from SharePoint Online to Google Drive with our migration tool. We help streamline the entire journey while ensuring a high level of security.

4. CloudFuze vs. Competitor Tools

Only a few migration tools support SharePoint to Google Drive migration, and we, at CloudFuze, lead in the space by offering a wide range of functionalities. Businesses planning to move files from SharePoint to Google Drive can migrate a lot of features with our   CloudFuze X-Change data migration tool.

Here is a brief comparison between CloudFuze and other solutions:

Features CloudFuze Competitors
One Time Yes Yes
Auto Delta Yes No
Folder Display Yes Yes
Versions Yes No
Root folder permissions Yes Yes
Sub-folder Permissions Yes No
Root File permissions Yes Yes
Inner file permissions Yes No
External Shares Yes No
Shared Links Yes No
Preserve Timestamp Yes No
Long folder path Yes No
Special character replacement Yes No
Suppressing Email Notification Yes No

5. How Are Permissions Transferred From SharePoint Online to Google Drive?

Migrating and converting permissions accurately from SharePoint Online to Google Drive is important to ensure that the end-user experience is not disrupted when adopting Google Drive and Google Workspace collectively.   

Our tool migrates SharePoint Online permissions to Google Drive and converts them accurately. The table below highlights the conversions:   

SharePoint Online Google Drive
Edit Edit
View View

6. Steps to Migrate Sharepoint to Google Drive

Migration Prerequisites:

  • A CloudFuze account (Enterprise trial available on request)
  • SharePoint Online (Microsoft 365/Office 365) admin login credentials.
  • Google Workspace admin login credentials 

Step 1: Create a CloudFuze Account

Go to webapp.cloudfuze.com and create an account. Alternatively, you can contact our migration team for a demo or a customized trial.

CloudFuze Webapp

Step 2: Add SharePoint Online Account to CloudFuze

Once logged in, locate the SharePoint Online logo in the list of business clouds. Click on it and enter your company’s Microsoft 365 (Office 365) admin login credentials and click on the Next button. This will authorize your ownership and add your Microsoft 365 account to CloudFuze.

SharePoint Credentials

Step 3: Add and Authorize Google Drive Account

Click on the Google Drive cloud in the business clouds list. A popup then opens up where you need to enter the Google Workspace admin login details.

G suite Credentials

Step 4: Authorize the Google Workspace Account

Once entered, click on the Next button and complete the cloud-adding process. 

Authorize G Suite

Step 5:  Confirm Clouds Addition 

Head to the Clouds management section by clicking on the Clouds icon in the left-side navigation menu. Then, go to the Manage Clouds tab. Both SharePoint Online and Google Drive should be displayed there.  

Added clouds

Step 6: Click on Team Migration

Find the Team Migration icon in the menu and click on it. This will initiate the data migration process. Keep in mind that you still need to complete a few more steps before the actual file transfer begins. 

Team Migration

Step 7: Select the Source and Destination Cloud 

Choose SharePoint Online as the source cloud and Google Drive as the destination cloud. 

Source and Destination Accounts

Step 8: Map the Users

Our tool has a built-in Auto-Map feature that maps users in the SharePoint Online and Google Drive accounts by matching the email aliases. You can select a few or all the users for migration in this step. 


Step 9: Search or Delete Mapped Users

Additionally, you can search for specific users in the search box. You can also remove any mapped pair.

Delete user

Step 10: CSV/Manual User Mapping 

Besides Auto-Map, our tool also supports CSV or manual migration where users can be mapped and paired using a CSV file. The CSV file needs to be uploaded and validated through our migration tool before the migration begins. 

CSV file

Step 11: Select the Users to be Migrated

As mentioned above, choose one, a few, or all the users in SharePoint Online that you want to migrate to Google Drive

select files or user and click next

Step 12: Map Permissions

CloudFuze, by default, migrates permissions in SharePoint Online to Google Drive. Alternatively, you can select custom permissions by clicking on the Edit button next to each other. This will override the default permissions. 

Permission Mappings

Step 13: Choose Migration Options

In this step, you can select a few final options such as migration project/job name, additional emails for notifications, migration type, etc. In most cases, these fields can be left to default.


Step 14: Preview the Migration

Check all your migration settings one final time and click on the Start Migration button. This will start the file migration process. 


Step 15:  Migration In Progress

Our migration tool displays the status as In-Progress during the file migration. At this moment, you can pause or cancel the migration. Keep in mind that pausing or canceling migration will not affect data in the SharePoint Online Account. 

In Progress

Step 16: Migration Has Been Completed

When all the data is migrated over, the status will be shown as ‘Processed’. You can then download the migration report to validate the file transfer by logging into the G Suite account.


Contact our migration team today for a demo, quote, or an enterprise trial.

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Leverage our one-stop solution to securely migrate to Microsoft 365, Google Workspace, and between other leading clouds. Our solutions are ready to tackle migrations of all sizes and complexities!

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