A SaaS Solution Guide to Atlassian Management

1. Introduction

Medium and large organizations utilize Atlassian tools like Jira, Confluence, and Bitbucket to manage projects, software development, and team collaboration. As the teams get bigger, though, it is difficult to manage Atlassian efficiently. Manual processes lead to wasted licenses, slow onboarding, security risks, and compliance problems.

Companies require a SaaS management platform to manage users, licenses, projects, and integrations effectively. The best SaaS management software offers automation, real-time visibility, and centralized control, enabling IT teams to save costs and operational overhead.

This guide describes what good Atlassian management is and how CloudFuze Manage, a SaaS management solution, automates governance, provides visibility into your SaaS apps, and keeps enterprise operations running smoothly.

You can also get started by watching our SaaS management tool’s introduction video:

2. What is Atlassian and Atlassian Management?

Atlassian is a suite of collaboration tools and development tools like Jira, Confluence, and Bitbucket. Atlassian management refers to managing and optimizing these tools inside an organization.

Some of the key aspects in Atlassian Management are:

• Atlassian User Management
• Atlassian License optimization
• Atlassian Spend Optimization & Cost Management
• Project and space management
• Atlassian security measures and compliance monitoring
• Automation of Atlassian tool workflows

Effective SaaS management for Atlassian enables companies to grow teams without operational waste or security risk and maintain control over their Atlassian environment.

3. Why Atlassian Management is Important for Enterprises

When businesses expand, manual handling is no longer sufficient and challenging. Organizations with 1000+ employees need a SaaS management platform for automation of processes and enforcing security, compliance, and cost containment.

The best SaaS management platform for Atlassian enables organizations to:

• Automate Atlassian user provisioning and deprovisioning: Grant or revoke access in real-time as employees join, change teams, or leave the company.
• Atlassian license usage real-time monitoring: Track licenses, eliminate unused Atlassian licenses, and reduce subscription expense savings.
• Streamline Atlassian spaces and projects: Proper structure, no duplicate repositories, and access management across teams.
• Atlassian security compliance: Enforce policies, track suspicious activity, and generate audit-friendly reports for governance.
• Unify Atlassian with other SaaS applications: Manage your SaaS stack from a single SaaS management tool, improving workflow automation and insights.

With Atlassian SaaS management, companies are able to reduce operational overhead, improve ROI, and have cost management of Atlassian aligned to business objectives, without keeping sensitive data at risk.

4. Challenges of Manual Atlassian Management

Manual Atlassian management of products like Jira, Confluence, and Bitbucket becomes too cumbersome for large business very quickly. Without automation or a central repository, organizations are faced with several problems:

• Paying for unnecessary Jira, Confluence, or Bitbucket licenses
• Leftover employees or unauthorized users still having access
• Manual onboarding and offboarding slowing down productivity
• Lack of visibility and no audit-ready reports
• Departments duplicating licenses or unauthorized integrations
• Projects being duplicated and cluttered spaces
• Provisioning errors for roles and permissions
• Inability to have centralized reporting and actionable insights
• IT teams spending too much time on routine work
• Challenge scaling management as the team grows

Such challenges not only incur additional costs but also expose the enterprise to possible security vulnerabilities and inefficiencies in operations.

5. Benefits of SaaS-Based Atlassian Management

Using a SaaS-based platform like CloudFuze Manage to administer Atlassian tools offers large enterprises numerous advantages over manual administration:

• Real-Time License Tracking: Monitor active Atlassian licenses, identify unused accounts, and cut unnecessary costs.
• Automated User Onboarding: Welcome new employees in an instant and offboard them with revocation, ensuring security as well as ease.
• Centralized Project Management: Manage Jira projects, Confluence spaces, and Bitbucket repositories in a unified dashboard.
• Compliance & Security: Generate audit-compliant reports and ensure regulatory compliance at ease.
• Automation of Workflows: Streamline routine administrative processes like onboarding, offboarding and role assignments.
• Integration Across SaaS Tools: Integrate Atlassian with Gmail, Slack, Microsoft 365 and other business SaaS apps.

With a SaaS management platform for Atlassian, companies have end-to-end visibility, control and quantifiable ROI, so IT teams can spend time on strategic projects rather than administrative tasks.

6. Manual vs SaaS-Based Atlassian Management

By utilizing an Atlassian SaaS management tool, companies are able to eliminate unused Atlassian licenses, reduce manual error, enhance security, save on cost and have control over their Atlassian environment.

7. How to Select the Appropriate Atlassian Management Platform

An appropriate platform is critical to managing Atlassian tools for large companies. This promotes efficiency, security and cost-saving. When selecting a solution, keep in mind:

• Automated User Management: Automate role assignments, offboarding and onboarding for Jira, Bitbucket and Confluence.
• Real-Time License Tracking: Monitor usage, identify unused licenses and optimize subscription spend.
• Role-Based Access & Team Management: Control permissions in teams, departments and projects.
• Audit-Ready Reporting: Generate downloadable reports for governance and compliance.
• Multi-SaaS Support: Integrate Atlassian apps with other business SaaS applications such as Slack, Gmail and Microsoft 365.
• Cost Optimization & Renewal Tracking: Receive renewal reminders and recommendations to eliminate wasteful expenses.
• Scalability: Ensure the platform is able to grow with business and SaaS complexity.

A good Atlassian management platform provides IT admins and business executives visibility, automation, saving and security of all Atlassian tools.

8. CloudFuze Manage: Best Atlassian Management Tool

CloudFuze Manage is a single SaaS management platform for the enterprise looking to manage Atlassian with security, efficiency and cost savings. The advantages are:

• Secure Integration: Connect Jira, Confluence and Bitbucket over an OAuth bridge for secure data access.
• Centralized Dashboard: Bring users, licenses, projects and spaces under one roof for end-to-end visibility.
• Automated Atlassian User Management: Automate onboarding, offboarding and role management to save time and reduce errors.
• Atlassian License Management & Cost Optimization: Monitor active and unused licenses, assign renewal reminders and trim unnecessary expense.
• Compliance & Security Monitoring: Apply policy, monitor suspicious activity and generate audit-ready reports.
• Multi-SaaS Support: Manage Atlassian in conjunction with 50+ SaaS apps, such as Gmail, Slack, Microsoft 365, and others.
• Scalable for Enterprises: Manage thousands of users, multiple teams, and sophisticated project structures without interruption.

With CloudFuze Manage, you can eliminate unused Atlassian licenses, automate workflows, save money and have complete control over your Atlassian environment. This makes it the ideal SaaS management platform for SMBs and large enterprises.

Steps to Manage Your Atlassian Tools with CloudFuze’s SaaS Management Platform

Step 1: Link your Atlassian Account with CloudFuze Manage securely with API key.

Step 2: Once you have linked your Atlassian accounts, you can view them under Applications widget. You can view here each app’s category, user count and total license cost in single SaaS management dashboard.

Step 3: Move your cursor over the Atlassian app icon and the “View Details” link will show up. This will provide you with an overview of your Atlassian environment, including your projects, spaces, repositories and associated licenses.

Step 4: You can optimize and manage your Atlassian tools, users, licenses, teams and domains through our SaaS management software.

Step 5: The “License Management” icon displays the unused/used Atlassian licenses, cost per license, savings potential and renewal dates. This feature ensures Atlassian spend optimization and automatic license tracking.

Step 6: Within the “Group Management” icon, oversee teams and departments across Jira projects, Confluence spaces and Bitbucket repositories. Public and private team structures are also supported by CloudFuze Manage.

Step 7: Primary and secondary domains can be managed by companies through the “Domains” icon. Domain status, active/inactive mail-enabled accounts and permissions can be reviewed for complete Atlassian security compliance.

Step 8: IT admins can schedule and download audit-ready reports for any time frame (7, 30 or 180 days) for Atlassian compliance and governance.

Finance departments can arrange license renewal reminders to avoid renewals that come in late, reduce overspending and maximize Atlassian expenses.

9. Use Case

Let’s consider a 2,000-employee company utilizing Jira, Confluence and Bitbucket across various departments. Manual management leads to wasted licenses, onboarding delays and security risks.

With CloudFuze Manage, an Atlassian SaaS management solution, the company can:

• Track Atlassian license usage and flag dormant accounts for cost savings on Atlassian
• Streamline user offboarding and onboarding for Atlassian for enhanced security and onboarding efficiency
• Manage Jira projects, Confluence spaces and Bitbucket repositories from a single dashboard
• Erase unused licenses and track renewal alerts to reduce Atlassian expense
• Keep Atlassian secure and compliant with audit-ready reports

This is how our SaaS management platform, CloudFuze Manage, is able to automate Atlassian, enhance ROI and enterprise productivity.

10. Smarter Atlassian Management Begins with CloudFuze

Manual Atlassian tool management for large enterprises can be tedious, difficult and costly. CloudFuze Manage is a cloud-based solution that streamlines operations, automates business processes and securely manages Jira, Confluence and Bitbucket.

CloudFuze Manage enables you to:

• Save up to 30% on Atlassian license costs by discovering unused or underutilized licenses
• Simplify onboarding and offboarding to provide the correct access in seconds
• Get complete visibility into projects, spaces, repositories and user activity
• Leverage security and compliance policies with simplicity with audit-ready reports
• Manage Atlassian along with other SaaS apps like Gmail, Slack, Microsoft 365 and more from a single location

Whether you’re a new business or established organization, CloudFuze Manage lets IT teams focus on strategy and productivity instead of hands-on management.

Start now! Request a free demo.

11. FAQ

1. What is Atlassian Optimization?

It is simply the process of optimizing Atlassian adoption by streamlining user workflows, optimizing licenses, and connecting with other SaaS applications.

2. Does CloudFuze Manage help you manage Atlassian and other SaaS applications at the same time?

Yes, control Jira, Confluence, Bitbucket, Gmail, Slack, Microsoft 365 and more in a single dashboard.

3. Is CloudFuze Manage fixed or custom pricing?

Custom, per-user pricing depending on organization size, SaaS stack and needs.