How to Migrate Contacts from One Gmail Account to Another

Migrating contacts from one Gmail account to another becomes important when you’re transitioning from a personal Gmail to an office account, or your business is consolidating several Google Workspace domains. Whatever your reasons or use cases, one simple question always arises: How do you transfer contacts without sacrificing data, structure, or time?

You have two choices:

  • Do it yourself, export/import contacts through CSV
  • Use a migration tool such as CloudFuze Migrate to automate and scale the entire process

Let’s break down both so you know which will help best with your use case when transferring Gmail to Gmail with contacts.

Option 1: Manual Gmail to Gmail Contact Migration

If you’re working with a single user or a simple contact list, Gmail has a native way to migrate Gmail to Gmail with all your contacts.

Here’s how it goes:

  1. Go to Google Contacts while signing in to the source Gmail account.
  2. Click export icon (upper right).
  3. Select what you want to export: all contacts or a label/group.
  4. Select the format: Google CSV (best for Gmail).
  5. Save the file.
  6. Now log in to your target Gmail account, visit Google Contacts, and click “Import”.
  7. Upload the CSV file, and you’re done.

Pros:

  • It’s free.
  • Suitable for a single user.
  • Doesn’t need any third-party tools.

Cons:

  • Can’t migrate contact labels as-is (they might get flattened).
  • No field mapping; custom fields can be lost.
  • You could have duplicate contacts.
  • Doesn’t scale beyond a few users.
  • No validation or reporting.

Bottom line: Good for individuals, not good for teams or organizations.

Option 2: Automated Gmail Contact Migration with CloudFuze

Now, if you’re doing migrations for a business, university, or some multi-user environment, the manual approach gets complicated. That’s where CloudFuze Migrate is helpful.

Our tool automates Gmail to Gmail transfer including contacts, emails, files, calendars, etc. between Google Workspace (or other cloud) accounts.

Here is how it works:

  • CloudFuze Migrate securely connects with both source and target Gmail (Google Workspace) accounts via OAuth and admin passwords.
  • It imports user contact information such as Names, Email addresses, Phone numbers, Labels/groups and Custom fields.
  • And then maps and copies that information right into the target Gmail accounts.
  • All of this gets monitored with dashboards, logs, and detailed reporting.

Advantages:

  • Migrates hundreds or thousands of users’ contacts at once.
  • Saves labels, fields, structure, and metadata.
  • Supports error handling, retries, and validation reports.
  • SOC 2 Type II compliant, enterprise-level security.
  • White-glove support for setup and deployment available.

Migrating Google Contacts Between Accounts Using CloudFuze

Before Migration

This is the source Gmail account prior to migration. It displays only the current contacts (Ravi C and Steven S), which will be chosen for migration with our Gmail to Gmail migration tool.

Google Contacts Before Migration

After Migration

This is the target Gmail account after migration. It now has the migrated contact (Steven S with email, phone number, and job title), which indicates successful migration with all information in place.

Google Contacts After Migration

Conclusion

If you’re only transferring your own contacts and have a handful of dozens of entries, the manual approach will suffice. But if you are an IT admin, Google Workspace partner, or handling multi-user migration, CloudFuze is the way to go. It’s quicker, more dependable, and removes the hassle from bulk contact imports.

Need to move more than mere contacts, such as files, shared drives, calendars, or emails? We at CloudFuze do all that as well, in one migration project.

Ready to migrate in bulk? Speak to CloudFuze experts and receive a tailored migration plan for your organization.

FAQs

1. What is the most effective way to move contacts between Gmail accounts without losing data?

The best method for copying contacts from one Gmail account to another without data loss is by using a professional email migration tool. Our Gmail to Gmail migration tool automates the process, supports multiple accounts or bulk contacts, and eliminates the chance for errors or omissions. Our solution is particularly useful when importing thousands of contacts or if you require complete data integrity and speed.

2. What are the key drawbacks of CSV file exports for contact migration?

CSV file exports for contact migration have some significant limitations, particularly in business or enterprise-level situations:

  • Limited complexity of data
  • Loss of metadata
  • Compatibility and formatting concerns
  • Scalability issue
  • Manual and error-prone mapping
  • No rollback or version control

Although CSV export/import is easy to use and available, it is most appropriate for simple, small-scale migrations and not suitable for advanced or enterprise-level contact transfers where data integrity, metadata, and scalability are paramount.

3. Why manual contact transfer techniques may fail or create problems during migration?

Manual contact transfer techniques can be risky and inefficient for business or large-scale migrations due to the following reasons:

  • Human error and inefficiency
  • Data quality issues
  • Complexity and compatibility issues
  • Lack of testing and validation
  • No error handling or automation
  • Security concerns
  • Scalability issues

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