Is your company planning to migrate Google Drive to Shared Drives? To plan and execute, consider some essential points such as using the right migration tool, having a proper strategy, planning out the budget for the migration, and considering all the security parameters. A secure and better migration tool is important to transfer from Google Drive to Shared Drives. This article will let you know how to migrate files from Google Drive to Shared Drive.
Why Do Businesses Transfer Files From Google Drive To Shared Drive?
Businesses of all sizes switch from Google Drive to Google Shared Drives for various reasons. Let’s say your company has acquired another firm. In this case, as an IT manager, you will have some different domains for the old company. Now you must shift to a new domain, which needs to change with the Shared Drives of the new company. Further, to back up the old data of employees, you must create Shared Drives for a backup.
Let’s take a closer look: if a user has more data in their Google Drive, but instead of increasing drive capacity, the user wants to keep data as a backup in a Shared Drive, collaborator users can see sharing of existing files. So, in this situation, Shared Drives become beneficial for you and your company.
Take advantage of our hassle-free migration service to seamlessly migrate data from My Drive to Shared Drives.
The Challenges of Migrating From Google Drive to Google Shared Drives
Companies and their IT teams that plan to migrate Google Drive data to Shared Drives on their own face several challenges. For example, migrating data with a manual approach does not transfer or retain sharing permissions, timestamps, versions, external shares, etc.
But with a powerful enterprise-grade migration tool like CloudFuze, businesses can move entire users and their data from Google Drive to Shared Drives and transfer all the features in an automated process. Here are additional challenges businesses face:
- Transfer all the data
- Data Security and compliance
- API Throttling
3 Key Features of Shared Drives
Shared Drive helps companies and their teams store, search, and access files. It belongs to a team instead of an individual. Here are some major key features discussed below:
- Files and folders persist after someone leaves
- Flexible sharing
- External people can work in your shared drives
CloudFuze vs. Competitors
Below you can see what features CloudFuze provides when compared with its competitors:
|Features ||CloudFuze Tool ||Competitor Tools |
|One-time migration ||Yes ||Yes |
|Delta migration ||Yes ||No |
|Versions ||Yes ||No |
|Selective Versions ||Yes ||No |
|Folder Display ||Yes ||No |
|Root folder permissions migration ||Yes ||Yes |
|Inner folder permissions migration ||Yes ||No |
|Root file permissions migration ||Yes ||No |
|Inner file permissions migration ||Yes ||No |
|Timestamps migration ||Yes ||No |
|Comparison delta ||Yes ||No |
CloudFuze can help you to transfer Google Drive to Google Shared Drives.
How Does CloudFuze Transfer Permissions from Google Drive to Google Shared Drives?
All members of a Shared Drive can view all files and folders on the drive. Members with manager access (also called “Shared Drive Managers”) and Google Workspace admins can add other people as members and set their access level. As shown below, permissions are migrated from Google Drive to Shared Drive:
Google My Drive to Google Shared Drive:
|S.No ||Google My Drive ||Google Shared Drive |
|1 ||Google Doc ||Google Doc |
|2 ||Google Xcel ||Google Xcel |
|3 ||Google PPT ||Google PPT |
What Are the Steps Involved During My Drive To Shared Drive Migration?
Let us check the steps to migrate data from My Drive to Shared Drives:
Step 1: Log in to the Cloudfuze Account
To Move Files from Google Drive to Shared Drives, log in with your credentials into the CloudFuze web app. Please remember that CloudFuze is free to try. You can easily migrate up to 3 users or 10 GB of files to test the CloudFuze platform.
Step 2: Click on Multi User Migration
After login with your credentials, you will see various options on your screen. Please click on Multi User Migration.
Step 3: Cloudfuze Dashboard
After clicking on Multi-User Migration, you will see the personal and business cloud dashboard.
Step 4: Select the Source
Visit the Business Clouds section. There, select Google Drive and enter the login credentials.
Step 5: Click on Manage Clouds
After selecting the source, click on Manage Clouds, source name Google Drive will appear on Manage Clouds.
Step 6: Select Destination
As explained about the source selection, similarly, select destination Shared Drives, so from the options on Business Clouds, select the Shared Drive and then sign in with credentials.
Step 7: Source and Destinations Added
Once both source and destination are selected, check that both source (Google Drive) and destination clouds (Shared Drive) are added on Manage Clouds.
Step 8: Select Team Migration
On the left blue panel, select Team Migration to configure the source and destination cloud.
Step 9: Mapping User Account
You need to prepare a user mapping CSV file and upload it to the CloudFuze webapp. This step is crucial for mapping the user accounts from Google Drive to Google Shared Drives in the webapp.
Step 10: Permissions Mapping
Check that permission of Source Users is mapped with the Destination Users. Apart from configuring permission mapping, you can also edit the permissions.
Step 11: Migration Options
Once the permissions are mapped, check on the Migration Options and select the features you want to migrate.
Step 12: Preview
This is the preview of all the parameters you have selected to migrate from Google Drive to Google Shared Drives.
Step 13: Start the Migration
If everything looks good in the Preview stage, initiate the data transfer process by clicking on the Start Migration button.
Step 14: In Progress
During the migration process, visit Reports on the left blue panel and check the migration progress.
Step 15: Migration Completed
The completed message will appear after files are copied from Google Drive to Google Shared Drives.
Frequently Asked Questions To Move Files and Folders From My Drive To Shared Drive
1. Is There Any Security Risk While Transferring the File From Google Drive To Shared Drive?
With a Google-certified migration partner like CloudFuze, you will not face any data security risks as CloudFuze complies with all the security regulations.
2. How Much Does It Cost To Move Files From Your Google My Drive to a Shared Drive Using Cloudfuze?
It depends entirely on the size of the data. Migrate experts from CloudFuze analyze what kind of complexities are involved in transferring Google Drive to Google Shared Drives and accordingly provide quotations as per your business requirements. Visit our pricing page to get the quote.
3. How to Transfer My Drive To Shared Drive?
Using the CloudFuze migration tool, you can easily move from Google Drive to Google Shared Drives. Contact our migration experts for any support.
4. What Can We Migrate From Google Drive To Shared Drive?
You can migrate Google docs, Google slides, and Google sheets. With CloudFuze, you can also migrate important features such as files and folders persisting after someone leaves; flexible sharing; external people being able to work in your Shared Drives; syncing Shared Drives to your desktop.
5. How Much Data Can Be Migrated per Day?
The amount of data to migrate per day from Google Drive to Shared Drives depends on the API limitations set by Google.
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