In recent years, a category of technologies to aid in the management of the SaaS sprawl has emerged. These could be SaaS management platforms (SMPs) or SaaS operations management software (SaaSOps). Along with the proliferation of SaaS products, the market for SaaS management is exploding. According to Gartner, 50 percent of firms employing several SaaS applications would use an SMP solution to centralize the management and consumption of these apps by 2026, up from less than 20 percent in 2021.
As a result, many businesses are turning to SaaS management tools to manage their big SaaS stack. The next challenge is to select the appropriate SMP. SMPs are available from a range of providers, each with its capabilities. Adopting an SMP that allows businesses to streamline labor-intensive activities like managing resources and budgets, creating, and analyzing reports, and maximizing control for IT teams is critical.
What Does SaaS Management Tools do?
Acquire the most out of your SaaS management platform by ensuring it performs the key SaaS management features. To make the most out of SaaS management software, the SaaS Management tools should be able to handle three essential tasks:
- App discovery that is automated within an organization’s architecture
- Onboarding and offboarding are examples of administrative operations that can be managed and automated.
- Providing a centralized location for the SaaS portfolio’s app and data security policies to be enforced
Many automation features rely on SaaS integrations, so make sure to investigate the integrations offered by any SMP you consider.
Some tools allow administrators to create a catalog of approved apps that employees can download, monitor employee adoption and usage of apps, forecast future needs, and/or provide SaaS app recommendation services to reduce app overlap and optimize spending.
When all four given roles are filled, SaaS management may bring the most value to businesses.
SaaS Management Features to Look for
1. Administration of SaaS
Use SaaS management platform functionality to Run workflows for approval of vendors, renew, or terminate subscriptions.
A SaaS management platform shall be used to get a thorough picture of all the tools you are utilizing and how much you are spending; look for apps that are duplicated or that are not being used (through monitoring user interactions). Employees are onboarded and offboarded to SaaS applications based on requirements.
2. Role-Based Access Control
Employee onboarding and offboarding should be made much easier with SOM tools. Simply identify their function and department, and the program will generate a workflow for granting or canceling access to the required SaaS. Role-based access control (RBAC) can also be used to grant or restrict access to other parts of your company, such as human resources and finance.
3. Automatic SaaS Discovery
Without you needing to add them actively, the SOM software should be able to reveal all the SaaS products you are utilizing automatically. Simultaneously, the pricing and license data from the SaaS tool should be instantly pulled for simple access. This automation simplifies SaaS management and reduces the time spent attempting to coordinate everything.
4. Policy Management
SOM software’s Policy Management feature enables the creation and management of SaaS policies within the firm and their seamless integration into operations. These instructions assist your employees (end-users) ineffectively using and maintaining SaaS products in their daily job operations.
You can use the reporting tool to keep track of anything on the SOM platform. It provides you with a single database of information about your software tools, their activities, SaaS uptake and usage, and user changes over time.
This way, you and your stakeholders can gain an accurate and more precise insight into the SaaS environment by utilizing all aspects of SaaS management software.