How to Add Description to a Box File or Folder

Adding a description to a file or a folder in a Box account isn’t mandatory but a good practice. A lot of Box users tend to overlook this small but essential field. A file or a folder with proper description improves its search visibility. It also gives collaborators a quick overview of the content even before they access it. So, how do you add files and folders description in Box? Read the rest of this article to find out.

Step 1: Log In to Your Box Account

Go to and enter your credentials to access your storage dashboard.
This tutorial helps all Box users irrespective of personal or business subscriptions. Anyone who uses a Box account can follow these steps.

Step 2: Click on All Files

Locate All Files option in the left navigation menu and click on it. It will take you to the page where you can organize and manage your files and folders.

Step 3: Select a File or Folder But Don’t Open It

In this example, we selected a folder to add a description. You only should click on it to highlight but not to open.

Step 4: Click on Details

Now, click on the Details tab that appears on the right side of the page. It shows you the folder properties including the owner’s name and a description field. The empty description field is where you need to enter short information about the file or folder.

Step 5: For an Image Description

If you would like to provide a description for an Image instead of a folder, click on an image and follow the above-mentioned instructions.

Step 6: Description Updated

As seen in the picture below, the description has been updated.

Step 7: Now Description Will Be Shown As a Part of Preview

Whatever the description you entered to file a file or folder, it will be shown next to it as a part of the preview.

Step 8 You Can Provide Description for a Document Too

Box allows you to write descriptions for any file (image, document, spreadsheet, video, etc.) and even a folder.

Besides the file name, the description serves as an identifier for the file when you or your team members search for it.

We hope you found the article useful.

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