Performing a secure and fast Box to Google Workspace migration requires careful planning. From mapping the user and choosing the files, folders, and metadata to migrate, your team must focus on every critical aspect to make the migration journey smooth sailing.
Equally important is to partner with an experienced cloud migration solutions provider that has migration experts ready to assist your team every step of the way.
1. Introduction
The importance of focusing on critical areas when migrating from Box to Google Workspace cannot be understated. This is especially true when planning the migration for your company at a large scale.
We have designed this migration guide as a repository for all the boxes you need to check, be it planning, strategizing, and performing the actual migration. Let us look into everything you need to know to transfer data from Box to G Suite, more specifically for these two combinations:
2. Why Move Box Files to G Suite (Google Workspace)?
Many businesses move from Box to Google Workspace to consolidate their cloud operations into Google Workspace’s full suite of apps. This way, they can let go of their dependencies across multiple cloud platforms that they have been using with Box. With consolidation, businesses also benefit from a simplified license structure.
The wide range of storage drives and office tools that Google Workspace offers enables businesses of all sizes to streamline user collaboration and organization-wide operations into a single cloud ecosystem. This further helps improve security and governance.
If you already have a G Suite (Google Workspace) subscription or are currently utilizing both Box and G Suite, switching from Box to G Suite can help your company lower operational costs while enabling the end-users to collaborate more efficiently.
Watch the video below to migrate your Box files to Google Drive through simple steps.
3. Box to Google Workspace Migration Limitations and Challenges
Migrating to G Suite from Box with large volumes of data can be highly challenging for companies. The bigger an organization is, the more difficult it becomes for IT admins to move files from Box to G Suite.
Your Box to G Suite data migration limits depend on Google Workspace’s threshold limitations.
| Limit Type | Limit |
|---|---|
| Daily data transfer/upload limit per user between My Drive and all shared drives. | 750 GB |
| Maximum levels of nested folders can be migrated from Box to the shared drive. | 20 levels |
| Maximum items can be migrated from Box to a single shared drive, including files, folders, and shortcuts. | 400,000 |
Here are some of the common challenges that could become roadblocks when transferring Box files to G Suite.
- Lack of expert knowledge or prior migration experience.
- Migration of large amounts of data while preserving permissions, versions, comments, timestamps, shared links, and external shares
- Downtime risks from API rate limiting.
- Keeping data secured throughout the migration process.
4. How to Determine Your Box Data Size for Migration?
Before you migrate data from Box to G Suite, you must first estimate the volume of data to be migrated, which will determine the migration timeframe and costs. Note that only admins will have access to check the data size of Box usage within your business.
Log in to the Box admin account to view the data size and click on “Admin Console”.
Now, click on “Insights”. Here, you can see the total number of your business Box users and the storage space used, the data size to be migrated.
5. The Right Approach to Transfer Box to Google Workspace
Businesses planning to migrate from Box to G suite must find a migration service provider that helps avoid the challenges on your migration journey.
Choosing data migration services can help speed up the process, reduce migration risks, and avoid downtime. If you select the inappropriate tool for your migration project, your project can be put at risk. Always double-check that the migration solution meets your company’s requirements and has the expertise to securely transfer Box files to G Suite.
Looking for a tool to help you transfer data from Box to G Suite? CloudFuze can assist you! Schedule a demo with us to see how to successfully transfer files from Box to Google Drive or Shared Drives.
6. CloudFuze’s Box to Google Workspace Migration Tool
We offer some of most advanced functionalities and capabilities in our Box to Google Workspace migration tool. With our solutions, your team can get the leverage of advanced tool functionalities as well as Google-backed technical support.
7. Box to Google Workspace Migration Case Studies
We have created Box to Google Workspace migration success stories for some of the world’s largest companies. Here’s an excerpt from one of our case studies:
Case Study Highlight: Intuit, a leading financial tech company, needed to move away from Box and other cloud storages to consolidate into Google Workspace. The faced many challenges along the way, such as Google’s restrictions, API rate limits, and more. But with our migration team’s help, Intuit was able to make the mammoth cloud transition a resounding success. Learn more about our Intuit case study.
Also, check out our other cloud migration case studies to dive deeper into the workings of our proven methodologies and industry-leading tool capabilities.
8. CloudFuze vs Competitor Migration Tools
Different tools offer different Box to Google Workspace migration features. Let us understand how CloudFuze stands among the competitors in offering all the migration features that businesses need.
| Features | CloudFuze | Competitors |
|---|---|---|
| One-time migration | Yes | Yes |
| Delta migration | Yes | Yes |
| Root folder Permissions migration | Yes | Yes |
| Root file Permissions migration | Yes | Yes |
| Sub-folder permissions migration | Yes | Yes |
| External Shares migration | Yes | Yes |
| Shared Links migration | Yes | Yes |
| Version history migration | Yes | No |
| Selective versions migration | Yes | No |
| Metadata migration | Yes | No |
| In-line comment migration | Yes | No |
| Long-file name conversion | Yes | No |
| Special characters conversion | Yes | Yes |
| Long folder path | Yes | No |
| Special character replacement | Yes | No |
| Suppressing Email Notification | Yes | No |
| Box Notes migration | Yes | No |
Schedule a free demo today and see how CloudFuze transfer data from Box to Google Workspace with all the features.
9. Why Choose CloudFuze as Your Box to Google Workspace Migration Partner?
As a Google Migration Partner, CloudFuze is well-recognized as a safe tool to copy Box files to G Suite. With the support of our managed migration team, you can migrate Box files to G Suite without compromising data and, more importantly, your day-to-day business operations.
With the CloudFuze Box to G Suite migration tool, an admin can easily select multiple or all users at once. This powerful tool comes with multiple advanced features, such as:
- Delta Migration- Migrates the changes made since the last migration is initiated.
- Metadata Filtering-You can migrate all data Features or select the ones you want to migrate, like permissions, timestamps, external links, and shared links.
- Selective Versions Migration- Migrates versions for the selected timeframe.
- Exclude File Types- Files with the given format won’t be migrated.
- Additional Email Notifications- Sends migration status/updates to all the added emails.
10. Box to Google Workspace Migration Prerequisites
Ensure you have the below credentials before initiating automated migration from Box to Google Workspace.
- Box account admin login credentials
- Google Workspace admin login credentials
- A CloudFuze account login credentials
11. How to Migrate From Box to Google Workspace?
Here is how you can copy Box to G Suite through simple steps.
Step 1: Create and Log in to CloudFuze Account
The initial step to copy Box to G Suite Drive is creating a CloudFuze account and logging in with your credentials.
Step 2: Add Your Box Business Account
Click on the Box logo under the business clouds section. Ensure that you select the Box logo from the business clouds list but not from the personal clouds list since it is a business migration.
Step 3: Authorize Box Business Account
Enter Box admin credentials and click on the “Authorize” button to allow access to CloudFuze to migrate your Box data.
Step 4: Add a Google Drive Account
Now, click on the Google My Drive logo to add your business Google Workspace account.
Step 5: Authorize Google Workspace Account
Enter Google Workspace admin credentials and click on the “Allow” button to allow access to CloudFuze to paste your Box data into it.
Step 6: Verify Whether the Clouds Addition is Successful
Click on the “Clouds” icon, go to the “Manage Clouds” tab and ensure that both Box and Google Workspace clouds are added.
Step 7: Start the Box to Google Drive Migration
Click on the “Team Migration” icon and choose Box as the source cloud and Google Drive as the destination cloud to start the migration.
Step 8: Map Box and Google Workspace Users for Migration
Now, you should select Box and Google Workspace users whose data you want to migrate. You can also use the Automap or CSV method to map users between the Box and Google Drive cloud accounts.
Step 9: Mapping the Users Automatically
The Auto-Map built-in functionality in the CloudFuze migration tool maps the Box and Google Workspace users based on their email alias.
Step 10: Mapping the Users Manually
If there are changes in the email addresses, you can create custom migration pairs using the CSV method.
For Example:
Upload the CSV file once it is filled with all the details appropriately.
Now, download the CSV file and validate it.
Step 11: Choose Migration Options of Your Choice
You can select the data features you want to migrate from the “Migration Options”. Job Type shows whether the migration is one-time or delta, and you can give the Job Name of your choice.
Also, you can exclude the files from migrating by entering the file types in the “Exclude File Types”. Add multiple email addresses in the “Additional Notifications” section to which you need to receive migration updates.
Step 12: Preview and Confirm the Migration
Finally, preview and make sure that all the selected options are appropriate, and click on the “Start Migration” button.
Step 13: Check the Migration Status
The status turns “Processed”once the file transfer from Box to Google Drive is successful.
12. Box to Google Workspace Migration FAQs
1. How to Migrate Box to Google Workspace with Complete Data Integrity?
Through a well-thought-out migration plan, CloudFuze ensures a seamless Box to Google Drive migration with complete data integrity. Our experts thoroughly assess your source cloud data, map accurately to the target environment, and preserve critical attributes such as permissions, versions, timestamps, and more. This comprehensive approach guarantees that your data remains intact and fully accessible in Google Workspace while minimizing disruptions.
2. How Much Does the Box for Business to Google Workspace Migration Cost?
The cost to move Box to Google Workspace varies depending on several factors, such as the number of users to be migrated, data size, and other migration features. Contact our experts for a customized quote tailored to your business needs.
3. Is CloudFuze’s Box to Google Workspace Migration Tool Safe to Use?
CloudFuze prioritizes data security and employs robust encryption protocols to protect your data throughout migration. With CloudFuze, you can move Box to Google Workspace while adhering to stringent security standards, making it a trusted choice for organizations seeking a safe and efficient migration solution.
