Managing cloud data migrations, especially Box to Google Workspace, can be a time-consuming, complex, and error-prone task. Check out this article to help you migrate Box files to G Suite seamlessly without any data loss.
It will be challenging to migrate from Box to Google Drive because each of these cloud platforms is unique. While some concerns are about data security, privacy, and cost, others are associated with file attributes.
A successful cloud Box to G Suite migration lowers costs, increases scalability, and eliminates the chances of cyber-attacks and data losses that might ruin your company. So, let us look into everything you need to know to transfer data from Box to G Suite. How difficult is it to migrate Box files to G Suite? Most importantly, how to Box to Google Drive and Shared Drives?
2. Why Move Box Files to G Suite (Google Workspace)?
Before we discuss the challenges of migrating Box files to G Suite, let us first know its benefits for your business. Google Workspace comes with a bundle of productivity and collaboration apps Gmail, Docs, Sheets, Slides, Contacts, Drive, Calendar, Meet, Chat, and many more.
You no longer must transfer files one by one using the shared drive of Google Workspace, which Box doesn’t support. Furthermore, Google Workspace’s real-time collaboration capabilities make it the ideal tool for working on projects with your team.
If you already have a G Suite (Google Workspace) subscription or are currently utilizing both Box and G Suite, switching from Box to G Suite will save you money and allow your team to communicate effectively and swiftly.
Watch the video below to migrate your Box files to Google Drive through simple steps.
3. Box to Google Workspace Migration Limitations and Challenges
Migrating to G Suite from Box with large volumes of data can be highly challenging for companies. The bigger an organization is, the more difficult it becomes for IT admins to move files from Box to G Suite.
Your Box to G Suite data migration limits depends on Google Workspace’s threshold limitations.
|Daily data transfer/upload limit per user between My Drive and all shared drives.||750 GB|
|Maximum levels of nested folders can be migrated from Box to the shared drive.||20 levels|
|Maximum items can be migrated from Box to a single shared drive, including files, folders, and shortcuts.||400,000|
Here are some of the common challenges that could result in project failure altogether when you transfer Box files to G Suite.
- Lack of expert knowledge.
- Migration of large amounts of data while preserving permissions, versions, comments, timestamps, shared links, and external shares
- Downtime risks.
- Business disruptions.
- Keeping data secured throughout the migration process.
4. How to Determine Your Box Data Size for Migration?
Before you migrate data from Box to G Suite, you must first estimate the volume of data to be migrated, which will determine the migration timeframe and costs. Note that only admins will have access to check the data size of Box usage within your business.
Log in to the Box admin account to view the data size and click on “Admin Console”.
Now, click on “Insights”. Here, you can see the total number of your business Box users and the storage space used, the data size to be migrated.
5. Right Approach to Transfer Box to Google Workspace
Businesses planning to migrate from Box to G suite should find a migration service provider that helps to avoid the challenges on your migration journey.
Choosing data migration services can help speed up the process, reduce migration risks, and avoid downtime. If you select the inappropriate tool for your migration project, your project will be put at risk. Always double-check that the migration solution meets your company’s requirements and has the expertise to securely transfer Box files to G Suite.
Looking for a tool to help you transfer data from Box to G Suite? CloudFuze can assist you! Schedule a demo with us to see how to successfully transfer files from Box to Google Drive or Shared Drives.
6. CloudFuze vs Competitor Migration Tools
Different tools offer different Box to Google Workspace migration features. Let us understand how CloudFuze stands among the competitors in offering all the migration features that businesses need.
|Root folder Permissions migration||Yes||Yes|
|Root file Permissions migration||Yes||Yes|
|Sub-folder permissions migration||Yes||Yes|
|External Shares migration||Yes||Yes|
|Shared Links migration||Yes||Yes|
|Version history migration||Yes||No|
|Selective versions migration||Yes||No|
|In-line comment migration||Yes||No|
|Long-file name conversion||Yes||Yes|
|Special characters conversion||Yes||Yes|
|Long folder path||No||Yes|
|Special character replacement||No||Yes|
|Suppressing Email Notification||No||Yes|
Schedule a free demo today and see how CloudFuze transfer data from Box to Google Workspace with all the features.
7. Why Choose CloudFuze as Your Box to Google Workspace Migration Partner?
As a Google Migration Partner, CloudFuze is well-recognized as a safe tool to copy Box files to G Suite. With the support of our managed migration team, you can migrate Box files to G Suite without compromising data and, more importantly, your day-to-day business operations.
With CloudFuze Box to G Suite migration tool, an admin can easily select multiple or all users at once. This powerful tool comes with multiple advanced features such as:
- Delta Migration- Migrates the changes made since the last migration is initiated.
- Metadata Filtering–You can migrate all data Features or select the ones you want to migrate, like permissions, timestamps, external links, and shared links.
- Selective Versions Migration- Migrates versions for the selected timeframe.
- Exclude File Types- Files with the given format won’t be migrated.
- Additional Email Notifications- Sends migration status/updates to all the added emails.
CloudFuze has a track record of providing successful managed migration services helping businesses to copy Box files to G Suite smoothly and securely. See how CloudFuze helped Discovery to migrate large amounts of data from Box to Google Workspace.
Connect with our experts for a detailed and customized Box to G Suite migration based on your unique business needs.
8. Box to Google Workspace Migration Prerequisites
Ensure you have the below credentials before initiating automated migration from Box to Google Workspace.
- Dropbox account admin login credentials
- Google Workspace admin login credentials
- A CloudFuze account login credentials
9. How to Migrate From Box to Google Workspace?
Here is how you can copy Box to G Suite through simple steps.
Step 1: Create and Log in to CloudFuze Account
The initial step to copy Box to G Suite Drive is creating a CloudFuze account and logging in with your credentials.
Step 2: Add Your Box Business Account
Click on the Box logo under the business clouds section. Ensure that you select the Box logo from the business clouds list but not from the personal clouds list since it is a business migration.
Step 3: Authorize Box Business Account
Enter Box admin credentials and click on the “Authorize” button to allow access to CloudFuze to migrate your Box data.
Step 4: Add a Google Drive Account
Now, click on the Google My Drive logo to add your business Google Workspace account.
Step 5: Authorize Google Workspace Account
Enter Google Workspace admin credentials and click on the “Allow” button to allow access to CloudFuze to paste your Box data into it.
Step 6: Verify Whether the Clouds Addition is Successful
Click on the “Clouds” icon, go to the “Manage Clouds” tab and ensure that both Box and Google Workspace clouds are added.
Step 7: Start the Box to Google Drive Migration
Click on the “Team Migration” icon and choose Box as the source cloud and Google Drive as the destination cloud to start the migration.
Step 8: Map Box and Google Workspace Users for Migration
Now, you should select Box and Google Workspace users whose data you want to migrate. You can also use the Automap or CSV method to map users between the Box and Google Drive cloud accounts.
Step 9: Mapping the Users Automatically
The Auto-Map built-in functionality in the CloudFuze migration tool maps the Box and Google Workspace users based on their email alias.
Step 10: Mapping the Users Manually
If there are changes in the email addresses, you can create custom migration pairs using the CSV method.
Upload the CSV file once it is filled with all the details appropriately.
Now, download the CSV file and validate it.
Step 11: Choose Migration Options of Your Choice
You can select the data features you want to migrate from the “Migration Options”. Job Type shows whether the migration is one-time or delta, and you can give the Job Name of your choice.
Also, you can exclude the files from migrating by entering the file types in the “Exclude File Types”. Add multiple email addresses in the “Additional Notifications” section to which you need to receive migration updates.
Step 12: Preview and Confirm the Migration
Finally, preview and make sure that all the selected options are appropriate, and click on the “Start Migration” button.
Step 13: Check the Migration Status
The status turns “Processed”once the file transfer from Box to Google Drive is successful.
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