Having a cloud suite such as Google Workspace with a wide range of apps that cater to all business needs outweighs the need to stick to a standalone cloud like Box. Many businesses that plan a Box to Google Shared Drives migration as part of embracing the Google Workspace cloud suite often prioritize the benefits that come with the move, such as cost savings, eliminating the complexities of multiple license structures, and more.
If your company is also planning to switch to Google Shared Drives from Box for any such use case, your IT team must have a proper strategy and work with the right migration service provider.
Moving your entire team or your organization’s data from one cloud storage to another seems straightforward but is a big challenge in real-life scenarios. To ensure a successful Box to Google Shared Drives migration with no failures along the road, you’ll need a lot of knowledge and experience. You must ensure a reliable partner to assist you transfer Box to Google Shared Drives safely and securely.
According to the Gartner Peer Insights, CloudFuze SaaS product is ideal for handling complex data migration challenges.
Let us explore more about the challenges involved in Box to Google Shared Drives migration and find solutions to it.
Watch the video below to learn how to transfer files from Box to Google Shared Drives account by following simple steps.
3. How Can CloudFuze Solve These Challenges?
As we’ve seen, the switch to Google Shared Drives from Box can create several challenges. Fortunately, CloudFuze can help you to defeat these challenges effectively and successfully. Also helps you to transfer Box data to Google Shared Drives without interrupting your day-to-day business operations.
1. Mapping the Users and Path
To transfer the files to the right person to the appropriate drive in Google Shared Drives with the permissions, versions, comments, and timestamps, we use CSV mapping where the users and root folder/file path in the source are mapped to the destination users and drive path as shown below.
Table 1: CSV Mapping
Contact our migration professionals to understand more about how the mapping is done when you migrate Box to Google Shared Drives.
2. Migrating and Matching All Permissions Appropriately
CloudFuze matches the file permissions of Box with Google Shared Drives as below during the move Box files to Google Shared Drives.
|Box Permissions ||Shared Drive permissions |
|Co-Owner ||Content Manager |
|Editor ||Content Manager |
|Viewer ||View |
|Previewer ||View |
|Uploader ||View |
|Viewer Uploader ||Contributor |
|Owner ||Manager |
Table 2: Matching Box file-sharing permissions with Shared Drive permissions
3. Migrating All Types of Files
CloudFuze can migrate all the file types in Box to Google Shared Drives. The below table gives you a clear picture of the format in which files will be available after the successful transfer of Box files to Google Shared Drives.
|Box Supported File Format ||Shared Drive File Format (after migration) |
|.boxnote ||.docx |
|.docx ||.docx |
|.xlsx ||.xlsx |
|.gSheet ||.gSheet |
|.gSlides ||.gSlides |
|.pages ||.pages |
|.key ||.key |
|.numbers ||.numbers |
Table 3: Matching Box file formats with Shared Drive file formats
All the files are migrated as-is excepted the Box Note and Box Note Form Template as they are Box-specific file formats and not supported by any. Hence, CloudFuze converts them to Word documents.
4. Rate Limit on Google Shared Drive
If your source Box account has more than 400,000 items, including folders, files, and shortcuts, we create a new shared drive and migrate the items that exceeded the limit into it.
5. Folder Limits
While a shared drive folder can support up to 20 nested folders, CloudFuze creates a “Long File Name” link in the 20th folder, leading to the 21st folder. This way, we overcome the limitation set by Google Workspace for our users.
CloudFuze is Google Migration Partner and has migrated some of the world’s largest organizations to Google Drive, including The Discovery. Access our Discovery case study here.