If you are planning to move from Box to Google Shared Drive or would like to know how to ensure your migration is successful, the article will walk you through everything you need to know to transfer files from Box to Google Shared Drive.

1. Introduction

Many companies have been using Box to create, work, store, and share files within and outside the team. Most of the same companies use Google-supported apps such as Gmail for communication, Google Calendar to schedule events, meetings and get reminders for upcoming activities, and many more. If you are also one such company or would like to benefit from these, the migration from Box to Google Shared Drive is worth your business.

Moving your entire team or your organization’s data from one cloud storage to another seems straightforward but is a big challenge in real-life scenarios. To ensure a successful Box to Google Shared Drive migration with no failures along the road, you’ll need a lot of knowledge and experience. You must ensure a reliable partner to assist safe and secure migration from Box to Google Shared Drive. According to the Gartner Peer Insights, CloudFuze SaaS product is ideal for handling complex data migration challenges.

Let us explore more about the challenges involved in Box to Google Shared Drive migration and find solutions to it.

2. Box to Google Shared Drive Business Migration Challenges

From the images below, it is clear that the way files are stored and accessed in Box is completely different from that of Google Shared Drive, which provokes many challenges in migrating from Box to Google Shared Drive.
Box All Files

Figure 1: All files and folders are stored in “All Files” in Box

Shared Drives

Figure 2: All folders and files stored in a drive-in “Shared Drives”

1. Mapping the Users and Path

It is a big challenging thing for admins of the IT team to transfer the files to the right people and the right drive without missing the permissions, versions, comments, and timestamps.

2. Migrating and Matching All Permissions Appropriately

The permissions in any cloud storage are different from others. Similarly, Box and Google Shared Drive have a difference in permissions usage, and how you match the permissions while migrating the data is really challenging.

3. Migrating All Types of Files

Being a user of Box, you might have created, worked, shared, and received different types of files where a few are only supported by Box, such as:

  • Box Note
  • Box Note From Template
  • Word Document
  • PowerPoint Presentation
  • Excel Spreadsheet
  • Google Docs
  • Google Slides
  • Google Sheets
  • Pages Document
  • Keynote Presentation
  • Numbers Spreadsheet

Migrating all types of files to Google Shared Drive in an organized way with all the permissions, versions, comments, and timestamps is crucial and can’t be done alone.

4. Rate Limit on Google Shared Drive

A shared drive can contain a maximum of 4 Lakh items, including folders, files, and shortcuts, a limit set by Google. If you have more than 4 Lakh in a box, the exceeded limit won’t get migrated.

5. Folder Limits

A shared drive folder can support up to 20 nested folders, and folders exceeding the limit won’t get migrated from Box or any source cloud storage.

3. How Can Cloudfuze Solve These Challenges?

As we’ve seen, moving files from Box to Google Shared Drive can create several challenges. Fortunately, CloudFuze can help you to defeat these challenges effectively and successfully. You may transfer your files to Google Shared Drive without interrupting your day-to-day business operations.

1. Mapping the Users and Path

To transfer the files to the right person to the appropriate drive in Google Shared Drive with the permissions, versions, comments, and timestamps, we use CSV mapping where the users and root folder/file path in the source are mapped to the destination users and drive path as shown below.

CSV Mapping

Table 1: CSV Mapping

Contact our migration professionals to understand more about how the mapping is done

2. Migrating and Matching All Permissions Appropriately

CloudFuze matches the file permissions of Box with Google Shared Drive as below while migrating the data.

Box Permissions Shared Drive permissions
Co-Owner Content Manager
Editor Content Manager
Viewer View
Previewer View
Uploader View
Viewer Uploader Contributor
Owner Manager

Table 2: Matching Box file-sharing permissions with Shared Drive permissions

3. Migrating All Types of Files

CloudFuze can migrate all the file types in Box to Google Shared Drive. The below table gives you a clear picture of the format in which files will be available after successful migration.

Box Supported File Format Shared Drive File Format (after migration)
.boxnote .docx
.docx .docx
.xlsx .xlsx
.gSheet .gSheet
.gSlides .gSlides
.pages .pages
.key .key
.numbers .numbers

Table 3: Matching Box file formats with Shared Drive file formats

All the files are migrated as-is excepted the Box Note and Box Note Form Template as they are Box-specific file formats and not supported by any. Hence, CloudFuze converts them to Word documents.

4. Rate Limit on Google Shared Drive

If your source Box account has more than 4 Lakh items, including folders, files, and shortcuts, we create a new shared drive and migrate the items that exceeded 4 Lakh into it.

5. Folder Limits

While a shared drive folder can support up to 20 nested folders, CloudFuze creates a “Long File Name” link in the 20th folder, leading to the 21st folder. This way, we overcome the limitation set by Google Workspace for our users.

4. Why Choose Cloudfuze for Your Box to Google Shared Drive Business Migration?

You can move your Box content to any of the Google Shared Drive with CloudFuze data migration solutions. Here are the many advantages and features CloudFuze offers to transfer files from Box to Google Shared Drive for all types of businesses:

  • Supports one-time migration
  • Supports delta migration (incremental changes)
  • Supports comparison delta migration (compares and migrates the missed data along with incremental changes)
  • Migrate all file types
  • Migrate all versions of files
  • Only selective versions can be migrated based on your choice
  • Migrates root folder permissions
  • Migrates subfolder permissions
  • Migrates root file permissions
  • Matches the source permissions with destination permissions
  • Migrates external shares
  • Migrates shared links
  • Preserve timestamps
  • Sends email notifications for each folder and file migrated

Executing and managing the migration alone involves a lot of challenges and complexities for IT professionals. So, to ease the process for you, we have built a dedicated migration team who works with you collaboratively and manages the entire migration process and supports you even if there are any post-migration issues.

Our team ensures a transparent migration by updating you on the migration status through emails specified by you and calls at your preferred timings. CloudFuze also assures that your migration is safe and secure, and we’ll do everything to migrate from Box to Google Shared Drive quickly and easily.

5. Steps for Box to Google Shared Drive Migration

All you need to transfer files from Box to Google Shared Drive are:

  1. A CloudFuze account (Enterprise trial available on request)
  2. Box admin login credentials
  3. Google Workspace (G Suite) admin login credentials

Moving your files and folders from Box to Google Shared Drive using the CloudFuze tool involves only a few steps and the step-by-step guide to initiate the migration is as follows.

Step 1: Create a CloudFuze Account

Go to webapp.cloudfuze.com and create an account. CloudFuze offers a free trial account for users who wish to test the platform. Enterprise users with large and complex data migration needs can reach out to our migration team for a demo or quote.

Login Credentials for CloudFuze Webapp

Step 2: Add Box Business or Box Enterprise Account

You need to add and authorize your company’s Box account to CloudFuze in order to facilitate migration.

All you need to do is click on the Box logo in the business clouds list and enter the Box admin login credentials.

Locate Box under Business clouds

Step 3: Enter Box Admin Login Credentials

Enter the Box’s super admin login details and click on the Authorize button.

Enter Box Authorization

Step 4:  Review Account Permissions and Provide Access

The following is the list of all permissions CloudFuze needs in order to map and migrate content.

Click on the Grant Access to Box button to complete the cloud addition process.

Provide access to Box account

Step 5: Now, Add Shared Drives Account

Click on the Shared Drives logo in the business clouds list. Since this is Box to Google Shared Drives migration, we need to click on the Shared Drives logo.

If it is a Box to Google Drive migration, the G Suite logo must be clicked.

Locate Google Shared Drives

Step 6: Add and Authorize Google Account

Enter your Google Workspace account login details and authorize it the same way we authorized the Box account earlier.

Authorize Google Shared drives

Step 7: Verify Whether Clouds Added

Go to the Clouds section by clicking on the Clouds logo. Then, check the Manage Clouds tab. You should be able to see both Box and Google Shared Drive accounts being added there.

Box to Google Shared Drives clouds added

Step 8: Start the Migration

Click on the Team Migration icon in the navigational menu on the left.

Box to Google Shared Drives click on team Migration

Step 9: Select Source and Destination Accounts

Choose Box as the source account and Shared Drives as the destination account.

Box to Google Shared Drives select source and destination

Step 10: Upload an Excel File with the List of Users

A CSV file needs to be created and uploaded that has the list of all users in both Box and Google Shared Drive accounts.

This step can be confusing for first-time users of CloudFuze. Keep in mind that CloudFuze has a dedicated migration team that assists IT, admins, during every step of the migration.

Upload Excel file

Step 11:  Download in the CSV Format

Download in the CSV format and then upload again to CloudFuze. The CSV file then populates the list of users for migration.

Download Box to Google Shared Drives CSV file

Step 12: Select Users to Migrate Data

Click on the users that you want to migrate from Box to Google Shared Drive accounts. There is no upper limit on how many users can be migrated. However, for this demo purpose, we migrated one Box user to Google Shared Drives.

Select user Box to Google Shared Drives

Step 13: Choose Migration Options

In this migration configuration page, you can give the migration job a name. You can enter additional email addresses for notifications.

Besides data, you can also migrate Shared Links, External Shares, sub-folder permissions, and in-file comments by ticking the appropriate option.

Choose Migration Options

Step 14: Preview and Click on the Migration

Preview the migration options and click on the Start Migration once you

Preview and Click on Start Migration

Step 15: Box to Google Shared Drives Migration Is in Progress

CloudFuze displays the status as In-Progress during the file migration process. In addition to this, you will also receive regular updates on the migration status in your email address.

Box to Google Shared Drives Mirgation In Progress

Step 16: All the Data Has Been Migrated

Once the data has been migrated completed, the status will be changed to Processed.

Box to Google Shared Drives Completed

6. Dropbox to Google Shared Drive Migration FAQs

1. How Much Does the Migration Cost?

The cost for Box to Google Shared Drive migration depends on various factors such as data size and features you choose. Contact and get a customized quote for your business migration today.

2. Where Do I Check the Data Size of the Team/Organization in Box?

Open your admin box account and click on “Admin Console”.
Box
Figure 3: Box Admin Account

Now a window opens where you can see the number of users and data size of your team/business.

Box User Details

3. Can the Team Continue Working on Files While Migrating From Box to Google Shared Drive?

Yes! The amount of time it takes to migrate files is determined by the number and size of files you’re migrating. In the meantime, the team members can continue working on the files, which will be migrated later through the “Delta Migration” feature in CloudFuze.

4. Can You Migrate Box Note and Box Note From Template?

Though Box Note and Box Note From Template are Box-only supported files, CloudFuze migrates them to Google Shared Drive successfully in the form of word documents.

5. Will the folders and files look different after migrating to Google Shared Drive?

Even the design and features of Google Shared Drive are different from the Box, CloudFuze migrates the folders and files with the same names and same file types except for the Box Note and Box Note Form Template (migrates it to word document).

Start Migration Now

CloudFuze supports more than 40 cloud Migration services including Google Drive, Dropbox, Amazon, and Box etc.