Many companies have been using Box to create, work, store, and share files within and outside the team. Most of the same companies use Google-supported apps such as Gmail for communication, Google Calendar to schedule events, meetings and get reminders for upcoming activities, and many more. If you are also one such company or would like to benefit from these, the migration from Box to Google Shared Drive is worth your business.
Moving your entire team or your organization’s data from one cloud storage to another seems straightforward but is a big challenge in real-life scenarios. To ensure a successful Box to Google Shared Drive migration with no failures along the road, you’ll need a lot of knowledge and experience. You must ensure a reliable partner to assist safe and secure migration from Box to Google Shared Drive. According to the Gartner Peer Insights, CloudFuze SaaS product is ideal for handling complex data migration challenges.
Let us explore more about the challenges involved in Box to Google Shared Drive migration and find solutions to it.
3. How Can Cloudfuze Solve These Challenges?
As we’ve seen, moving files from Box to Google Shared Drive can create several challenges. Fortunately, CloudFuze can help you to defeat these challenges effectively and successfully. You may transfer your files to Google Shared Drive without interrupting your day-to-day business operations.
1. Mapping the Users and Path
To transfer the files to the right person to the appropriate drive in Google Shared Drive with the permissions, versions, comments, and timestamps, we use CSV mapping where the users and root folder/file path in the source are mapped to the destination users and drive path as shown below.
Table 1: CSV Mapping
Contact our migration professionals to understand more about how the mapping is done
2. Migrating and Matching All Permissions Appropriately
CloudFuze matches the file permissions of Box with Google Shared Drive as below while migrating the data.
|Box Permissions ||Shared Drive permissions |
|Co-Owner ||Content Manager |
|Editor ||Content Manager |
|Viewer ||View |
|Previewer ||View |
|Uploader ||View |
|Viewer Uploader ||Contributor |
|Owner ||Manager |
Table 2: Matching Box file-sharing permissions with Shared Drive permissions
3. Migrating All Types of Files
CloudFuze can migrate all the file types in Box to Google Shared Drive. The below table gives you a clear picture of the format in which files will be available after successful migration.
|Box Supported File Format ||Shared Drive File Format (after migration) |
|.boxnote ||.docx |
|.docx ||.docx |
|.xlsx ||.xlsx |
|.gSheet ||.gSheet |
|.gSlides ||.gSlides |
|.pages ||.pages |
|.key ||.key |
|.numbers ||.numbers |
Table 3: Matching Box file formats with Shared Drive file formats
All the files are migrated as-is excepted the Box Note and Box Note Form Template as they are Box-specific file formats and not supported by any. Hence, CloudFuze converts them to Word documents.
4. Rate Limit on Google Shared Drive
If your source Box account has more than 4 Lakh items, including folders, files, and shortcuts, we create a new shared drive and migrate the items that exceeded 4 Lakh into it.
5. Folder Limits
While a shared drive folder can support up to 20 nested folders, CloudFuze creates a “Long File Name” link in the 20th folder, leading to the 21st folder. This way, we overcome the limitation set by Google Workspace for our users.