How to Remove a Former employee from Office 365 the Right Way

Depending upon the size of a company, IT admins need to add or delete employee user accounts a few times or frequently. While adding or deleting a user account from Office 365 appears to be an easy task, a lot of things need to be taken care of to ensure that critical data doesn’t go away with the account. Follow the steps below to delete an employee/user account from the Office 365 admin center.

Step 1: Log in to Office 365

Go to office.com and enter your admin login credentials to access the Office 365 admin center.

Step 2: Go to Active Users

Click on the Users tab in the menu and then click one more time on the Active Users tab.

Step 3: Select the User Your Want to Remove

Scroll through the user’s list or search with email or name to select the user you want to remove.

Step 4: Click on the User

Click on the selected user. You will be able to see the user information in a window. Click on the Delete User link in the window.

Step 5: Remove Licenses

Check the box to remove the license so that you need not to pay for an unassigned license.

Step 6: Remove the Email Alias

Check the box to remove the email alias linked to the user account.

Step 7: Check If You Want to Delete Delegate Permissions

Check this box if you would like to remove delegate permissions linked to the user account.

Step 8: Provide OneDrive Access to Another Employee

This is a key step. You can provide OneDrive access to another existing user. The access remains active for 30 days and the files must be moved to a different account or location.

Step 9: Provide Email Access to Another User

This is also a critical step. Check the box to give another user access to the former employee email and email sending options. Finally, click on the Delete User button.