Dropbox vs Google Workspace- Which is Best For Your Business?
Cloud storage has changed the way businesses operate, allowing teams to avoid security breaches, share workplace files instantaneously, and collaborate on files remotely. Dropbox and Google Workspace are two of the most popular cloud services that support file sharing, syncing, and backup functionalities. Here, we have provided insights through feature-by-feature comparisons on Dropbox vs Google Workspace.
[ Overview]
1. Introduction
Choosing the appropriate cloud storage service for your business is harder, especially when choosing among the most popular clouds. Businesses migrate from Dropbox to Google Workspace to enhance their business productivity and collaboration. This Dropbox vs Google Workspace comparison guide is designed to help you determine which is best for your business needs.
2. Dropbox vs Google Workspace- Paid Storage and Pricing Plans
The table below compares Dropbox’s pricing plans:
| Dropbox Plans | Pricing and Storage |
|---|---|
| Basic | Free plan (2 GB of storage) |
| Plus – For Personal use | $9.99/month (2 TB of storage) |
| Professional – For Professionals | $16.58/month (3 TB of storage) |
| Standard – For Teams | $15/user/month (5 TB of storage for the Team) |
| Advanced – For Companies | $24/user/month (Minimum storage is 15 TB for 3 users, shared by the team) |
Note: Dropbox plan Prices are based on August 2025 data. Confirm the current rates directly from the respective provider.
The table below compares Google Workspace’s pricing plans:
| Cloud | Plan | Price/user/month | Storage |
|---|---|---|---|
| Google Workspace | Starter | $7/ user per month | 30 GB; pooled storage per person |
| Standard | $14/ user per month | 2 TB; 65x more than Starter | |
| Plus | $22/ user per month | 5 TB; 2.5x more than Standard | |
| Enterprise Plus | Customized Quote | 5 TB or upgrade for more |
Note: Google Workspace Prices are based on August 2025 data. Confirm the current rates directly from the respective provider.
Here’s a glimpse of Dropbox’s plans and pricing:
Image Source: Dropbox Pricing
Here’s a glimpse of Google Workspace’s plans and pricing:
Image source: Google
3. Dropbox vs Google Workspace- Real-time Collaboration
Dropbox Real-time Collaboration
Dropbox improves collaboration by bringing files, tools, and people together in a single space. By organizing meeting notes, project plans, to-do lists (along with numerous other templates), or links, Dropbox Paper helps you ensure that all team members are in sync.
Using Dropbox as a platform for content collaboration can also be accomplished by installing the Dropbox desktop application. In this manner, you will be able to connect your team members, files, and tools, allowing you to collaborate more successfully and efficiently.
Google Workspace- Real-time Collaboration
Your work can be smoothly done in real time, regardless of whether your team uses video calls, chats, spreadsheets, or all. No file format conversion is required while storing, sharing, and co-editing more than 100 file types, including PDFs and Microsoft Office documents, in Google Workspace.
Google Workspace’s easy-to-use dashboard makes it simple to invite and remove team members. Also, Google Workspace ensures that your content is protected using advanced security infrastructures.
Teams can work together with complete version history when using Google Docs, Sheets, and Slides. You can create project trackers in Google Sheets to quickly create and monitor progress on your tasks in real time.
Google Workspace’s Gemini helps you create images, edit photos, polish your writing, and more when integrated into Docs, Sheets, and Slides. You can utilize your work email for communication and work files by adding a work account.
Google Drive also delivers email notifications that highlight activity and comments on your files, and you may respond to these comments without having to switch apps. Hence, a successful transfer to Google Drive makes your collaboration more effective with tagging, commenting, and action items.
4. Dropbox vs Google Workspace- File Type Support
Dropbox File Type Support
Types of files that preview in Dropbox are as follows:
| File Type Specification | File Types |
|---|---|
| File types that preview as a presentation | For the preview to work, your file must be smaller than the size limit listed in the list below:
.key — 288 MB (Only the first page will display in preview.) .kth — 288 MB (Only the first page will display in preview.) .odp — 288 MB .ppt — 288 MB .pps — 288 MB .ppsm — 288 MB .ppsx — 288 MB .pptm — 288 MB .pptx — 288 MB |
| File types that preview as an image | .3fr — 200 MB or 50 megapixels
.ai — 256 MB or 50 megapixels .arw — 200 MB or 50 megapixels .bmp — 100 MB or 50 megapixels .cr2 — 200 MB or 50 megapixels .crw — 200 MB or 50 megapixels .dcr — 200 MB or 50 megapixels .dcs — 200 MB or 50 megapixels .dng — 200 MB or 50 megapixels .dwg — 100 MB (Dropbox Professional, Essentials, Standard, Advanced, Business, Business Plus, Enterprise, and Education accounts only.) .erf — 200 MB or 50 megapixels .gif — 100 MB or 50 megapixels .heic — 100 MB or 50 megapixels .jpeg — 100 MB or 50 megapixels .jpg — 100 MB or 50 megapixels .kdc — 200 MB or 50 megapixels .mef — 200 MB or 50 megapixels .mos — 200 MB or 50 megapixels .mrw — 200 MB or 50 megapixels .nef — 200 MB or 50 megapixels .nrw — 200 MB or 50 megapixels .orf — 200 MB or 50 megapixels .pef — 200 MB or 50 megapixels .png — 100 MB or 50 megapixels .ppm — 100 MB or 50 megapixels .psd — 1024 MB or 50 megapixels .raf — 200 MB or 50 megapixels .rw2 — 200 MB or 50 megapixels .rwl — 200 MB or 50 megapixels .sr2 — 200 MB or 50 megapixels .svg — 48 MB or 50 megapixels .svgz — 48 MB or 50 megapixels .tif — 200 MB or 50 megapixels .tiff — 200 MB or 50 megapixels .wbmp — 100 MB or 50 megapixels .webp — 100 MB or 50 megapixels .x3f — 200 MB or 50 megapixels |
| File types that preview as a video | For the preview to work, your file must be smaller than 100 GB.Note: File limits are 150 GB with the Dropbox Replay Add-On.
.3gp .3gpp .3gpp2 .asf .avi .dv .m2t .m4v .mkv .mov .mp4 .mpeg .mpg .mts .mxf (Dropbox Professional, Essentials, Standard, Advanced, Business, Business Plus, Enterprise, and Education accounts only.) |
| File types that preview as a zip file | For the preview to work, your file must be smaller than 512 MB.
7z .bz .bz2 .cpio .gz .iso .lha .lz .lzh .lzma .rar .tar .taz .tbz .tbz2 .tgz .tlz .txz .tz .xar .xz .z .zip |
| File types that preview as an audio file | For the preview to work, your file must be smaller than 1 GB.
.aac .aif/.aiff .m4a .m4r .mp3 .oga .ogg .wav .wma |
| File types that preview as a text file | For the preview to work, your file must be smaller than 8 MB.
abap .ada .adp .ahk .as .as3 .asc .ascx .asm .asp .aspx .awk .bash .bash_login .bash_logout .bash_profile .bashrc .bat .bib .bsh .build .builder .c .c++ .capfile .cc .cfc .cfm .cfml .cl .clj .cls .cmake .cmd .coffee .cpp .cpt .cpy .cs .cshtml .cson .csproj .css .csv .ctp .cxx .d .ddl .di .dif .diff .disco .dml .dtd .dtml .el .emakefile .erb .erl .f .f90 .f95 .fs .fsi .fsscript .fsx .gemfile .gemspec .gitconfig .go .groovy .gry .gvy .h .h++ .haml .handlebars .hbs .hcp .hh .hpp .hrl .hs .htc .hxx .idl .iim .inc .inf .ini .inl .ipp .irbrc .jade .jav .java .js .json .jsp .jsx .l .less .lhs .lisp .log .lst .ltx .lua .m .make .markdown .md .mdown .mkdn .ml .mli .mll .mly .mm .mud .nfo .opml .org .osascript .out .p .pas .patch .php .php2 .php3 .php4 .php5 .phtml .pl .plist .pm .pod .pp .profile .properties .ps1 .psd1 .psm1 .pt .py .pyw .r .rake .rb .rbx .rc .re .readme .reg .rest .resw .resx .rhtml .rjs .rprofile .rpy .rs .rss .rst .rxml .s .sass .scala .scm .sconscript .sconstruct .script .scss .sgml .sh .shtml .sml .sql .sty .swift .tcl .tex .text .textile .tld .tli .tmpl .tpl .tsx .txt .vb .vi .vim .wsdl .xhtml .xml .xoml .xsd .xsl .xslt .yaml .yaws .yml .zsh |
Google Workspace’s File Type Support
Any file type can be stored in Google Drive. Note that Google Drive preview is a scaled-down version of the complete file and may, when opened, appear slightly different.
| File Type Specification | File Types |
|---|---|
| General files | Archive files (.ZIP, .RAR, tar, gzip)
Audio formats (MP3, MPEG, WAV, .ogg, .opus) Image files (.JPEG, .PNG, .GIF, .BMP, .TIFF, .SVG) Markup/Code (.CSS, .HTML, .PHP, .C, .CPP, .H, .HPP, .JS, .java, .py) Text files (.TXT) Video files (WebM, .MPEG4, .3GPP, .MOV, .AVI, .MPEGPS, .WMV, .FLV, .ogg) |
| Adobe files | Autodesk AutoCad (.DXF)
Illustrator (.AI) Photoshop (.PSD) Portable Document Format (.PDF) PostScript (.EPS, .PS) Scalable Vector Graphics (.SVG) Tagged Image File Format (.TIFF) – best with RGB .TIFF images TrueType (.TTF) |
| Microsoft files | Excel (.XLS and .XLSX)
PowerPoint (.PPT and .PPTX) Word (.DOC and .DOCX) XML Paper Specification (.XPS) Password-protected Microsoft Office files |
| Apple files | Editor files (.key, .numbers) |
5. Dropbox vs Google Workspace- Ease of File Sharing
Dropbox and Google Drive are excellent cloud solutions for managing your team’s file access.
Google Workspace offers top-notch security features including end-to-end encryption and customizable permissions to guarantee safe file sharing throughout the platform. Strong malware and virus prevention is added by AI-powered features.
Large files can be shared using Google Drive, Gmail, or Google Chat.
- From Gmail: Gmail allows you to share files up to 25 MB in size as attachments. Gmail will automatically upload files larger than 25 MB to Google Drive and produce a link in the email rather than attaching them.
- From Google Drive: You can share a file greater than 25 MB directly with any person or organization you want if you already have it saved there.
- In Google Chat: Files up to 200 MB can be shared straight in Google Chat from your computer or Google Drive.
Dropbox facilitates safe, simple, and instantaneous file sharing. As part of your Dropbox account, you can share a link to any file in your cloud storage and manage who can see and change shared files. You can transfer to anyone, even if they don’t have a Dropbox account, by simply sharing a link. This includes huge CAD files, zipped folders, and images and videos.
Using a computer, tablet, or phone, you may send files and links with ease from any location. Additionally, you can share files up to your cloud storage space capacity, which starts at 2 GB, so you don’t have to worry about file size restrictions as you would with email attachments.
6. Dropbox vs Google Workspace- Speed of File Syncing
Dropbox syncs data using cloud storage. Just create a Dropbox account and add any files you wish to sync to get started. You will always have access to your uploaded documents in Dropbox, even if they are misplaced or mistakenly erased from your computer or phone.
Google Workspace makes sure the most recent version of your documents is available on all devices by automatically saving changes in real time. To reduce the chance of data loss, offline edits are securely saved locally and synchronized after the restored connection.
7. Dropbox vs Google Workspace- Integration
Dropbox enables integrations with Google Workspace, Microsoft 365, HubSpot, Adobe, AWS, Canva, Autodesk etc.
Google Workspace by default integrates with Gmail, Calendar, Google Docs, Google Sheets, Google Slides, etc. Google Workspace facilitates collaboration among organizations by integrating with Microsoft Office 365. You can convert and export Microsoft Word files to Google Docs, Excel files to Google Sheets, and more with Google Drive’s support for more than 100 different file types and formats. You can also integrate Google Workspace with Zapier, Jira, Salesforce, Okta etc.
8. Dropbox vs Google Workspace- Ease of Use
Dropbox and Google Drive have created a clean and simple user interface (UI) that even the youngest tech-savvy individual can understand across desktop, browser, and mobile.
Dropbox, on the other hand, recently revamped its desktop platform. It no longer uses the same design as the web interface but rather has its design. While it isn’t difficult to use, individuals who use Dropbox on the web may require some time to get used to it.
The desktop version of Google Drive is more simplified, appearing as a folder in your favorites list. You can drag and drop files into the folder or add them when saving a document.
9. Dropbox vs Google Workspace- Customer Support
Both Dropbox and Google Workspace offer great customer support. Google Workspace provides customer support through help-community, chat, and phone calls. Besides, Dropbox offers support to customer service through email and chatbot support.
10. Dropbox vs Google Workspace- Security
Another important factor to consider before making a decision is security. The files you may want to upload to the cloud require the highest level of security. Both Dropbox and Google Drive deliver excellent performance when it comes to security.
Dropbox offers security features like SSL/TLS layer to protect data in transit and AES-256 encryption to protect data in the server.
Google Workspace provides a special encryption feature known as client-side encryption, which enables businesses to manage encryption keys outside of Google and choose the hosting site for the encryption keys in order to maintain compliance with local regulations. With this, there is multifactor authentication.
Conclusion
In the end, there isn’t much of a difference between Dropbox and Google Drive. Google Drive offers a better account value because of its more flexible premium packages and larger storage capabilities out the door. Compared to Dropbox, its web interface offers more features, more file types supported, and an advanced search tool.
Dropbox, on the other hand, offers more flexibility with its simplified desktop and mobile apps, as well as robust third-party app support and platform compatibility. Determine your business objectives and select the one that best fits your business needs.
Check How Our Tool Migrates from Dropbox Business to Google Drive:
You can Also Check How Our Tool Migrates from Dropbox Business to Google Shared Drives:
CloudFuze’s Real World Case Study – Dropbox to Google Workspace Transition
Opendoor Labs faced with a challenge of migrating over 1700 users and 10 terabytes of data along with 1300+ user accounts. They wanted to migrate Dropbox Paper files to Google Workspace and convert them into Google Doc and PDF formats.
Our team at CloudFuze helped them seamlessly transfer data and metadata such as timestamps, selective versions, root file and sub-folder permissions, folder display, external shares. With this, we helped them with long folder path, suppressing email notifications, delta user migration and Dropbox Paper.
Learn more about this case study here.
Need Help Migrating from Dropbox to Google Workspace?
By using our advanced migration tool, enterprises can securely perform Dropbox to Google Workspace with accuracy. Book a free and no-obligation demo of our tool today!
Frequently Asked Questions
1. Is Google Workspace better than Dropbox?
Both Dropbox and Google Workspace provide many salient features. Businesses can choose Dropbox or Google Workspace based on their company’s requirements.
2. Is Google Workspace HIPAA compliant?
Yes, Google Workspace is Health Insurance Portability and Accountability Act (HIPAA) compliant. Check out official site for more details.
3. How to transfer to Google Drive faster?
You can transfer to Google Drive faster using an advanced migration tool from a reliable cloud migration solutions provider. Our enterprise-grade migration tool helps you seamlessly transfer high-volume data along with metadata with accuracy.
Leave A Comment