How to Migrate SharePoint to Google Drive (2023 Guide)

1. Introduction

Having a proper strategy and using the right tool are the two core factors for any business to successfully migrate SharePoint to Google Drive. The plan of action for the migration project must include approaches to overcome challenges and accurately replicate SharePoint data in Google Drive.

This guide specifically covers SharePoint to Google Drive migration steps. You can check out our OneDrive to Google Drive guide if your company is also planning to migrate individual user data to OneDrive for Business.

2. Challenges for Businesses To Migrate From SharePoint to Google Drive

Businesses face several challenges to transfer files from SharePoint to Google Drive in a comprehensive way. The primary challenge is migrating user accounts and data in a high volume while transferring the features linked to them, such as sharing permissions, timestamps, external shares, and shared links.

The secondary challenge is to overcome several Google Drive limitations, such as support for only 20 nested folders, the limitation of storing 500,000 items in a single folder that is not linked to a Shared Drive, and the daily data transfer limit of Google Drive API.

Other factors, such as security risks, also make it challenging for businesses to ensure complete SharePoint to Google Drive migration success.  

With a migration partner like CloudFuze, businesses of all sizes and industries can overcome these challenges to ensure the smooth-sailing progress of their migration project and no disruption to the end users.

3. CloudFuze vs. Competitor Tools

Only a few migration tools support SharePoint to Google Drive migration, and CloudFuze leads in the space by offering a wide range of functionalities. Businesses planning to move files from SharePoint to Google Drive can migrate a lot of features with the CloudFuze X-Change data migration tool.

Here is a brief comparison between CloudFuze and other solutions:

4. How Are Permissions Transferred From SharePoint Online to Google Drive?

Migrating and converting permissions accurately from SharePoint Online to Google Drive is important to ensure that the end-user experience is not disrupted when adopting Google Drive and Google Workspace collectively.  

CloudFuze migrates SharePoint Online permissions to Google Drive and converts it accurately. The table below highlights the conversions:  

5. Steps for Sharepoint to Google Drive

Migration Prerequisites:

• A CloudFuze account (Enterprise trial available on request)
• SharePoint Online (Microsoft 365/Office 365) admin login credentials.
• GSuite admin login credentials

Step 1: Create a CloudFuze Account

Go to webapp.cloudfuze.com and create an account. Alternatively, you can contact our migration team for a demo or a customized trial.

Step 2: Add SharePoint Online Account to CloudFuze

Once logged in, locate the SharePoint Online logo in the list of business clouds. Click on it and enter your company’s Microsoft 365 (Office 365) admin login credentials and click on the Next button. This will authorize your ownership and add your Microsoft 365 account to CloudFuze.

Step 3: Add and Authorize G Suite Account

Click on the G Suite logo in the business clouds list. A popup then opens up where you need to enter the G Suite (currently Google Workspace) admin login details.

Step 4: Authorize G Suite Account

Once entered, click on the Next button and complete the cloud-adding process. 

Step 5:  Clouds Have Been Added Successfully

Head to the Clouds management section by clicking on the Clouds icon in the left-side navigation menu. Then, go to the Manage Clouds tab. Both SharePoint Online and G Suite should be displayed there. 

Step 6: Click on Team Migration

Find the Team Migration icon in the menu and click on it. This will initiate the data migration process. Keep in mind that you still need to complete a few more steps before the actual file transfer begins. 

Step 7: Select Source and Destination Clouds

Choose SharePoint Online as the source cloud and G Suite as the destination.

Step 8: Map the Users

CloudFuze has a built-in Auto-Map feature that maps users in the SharePoint Online and  G Suite accounts by matching the email aliases. You can select a few or all the users for migration in this step.

Step 9: Search or Delete Mapped Users

Additionally, you can search for specific users in the search box. You can also remove any mapped pair.

Step 10: CSV or Manual Method

Besides Auto-Map, CloudFuze also supports CSV or manual migration where users can be mapped and paired using a CSV file. The CSV file needs to be uploaded and validated through CloudFuze before the migration begins.

Step 11: Select the Users to be Migrated

As said earlier, choose one, a few, or all the users in SharePoint Online that you want to migrate to Google Drive (G Suite).

Step 12: Map Permissions

CloudFuze, by default, migrates permissions in SharePoint Online to G Suite. Alternatively, you can select custom permissions by clicking on the Edit button next to each other. This will override the default permissions. 

Step 13: Choose Migration Options

In this step, you can select a few final options such as migration project/job name, additional emails for notifications, migration type, etc. In most cases, these fields can be left to default.

Step 14: Preview the Migration

Check all your migration settings one final time and click on the Start Migration button. This will start the file migration process. 

Step 15:  Migration In Progress

CloudFuze displays the status as In-Progress during the file migration. At this moment, you can pause or cancel the migration. Keep in mind that pausing or canceling migration will not affect data in the SharePoint Online Account. 

Step 16: Migration Has Been Completed

When all the data is migrated over, the status will be shown as ‘Processed’. You can then download the migration report to validate the file transfer by logging into the G Suite account.

Contact our migration team today for a demo, quote, or an enterprise trial.